Office Manager / Deal Clerk

Mills Motors GMC Buick is looking for an experienced, organized, and detail-oriented Office Manager / Deal Clerk to join our dealership team. who is organized, detail-oriented, and ready to take the next step in your career, we want to hear from you!

Apply today through Indeed and submit your resume for consideration. Qualified candidates will be contacted to discuss the opportunity and next steps.

This is a key position responsible for ensuring vehicle deals are processed accurately and efficiently while supporting the day-to-day administrative operations of the dealership. The ideal candidate has dealership experience, strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

- Process and review new and used vehicle deals from start to finish
- Ensure all deal paperwork is complete, accurate, and properly signed
- Verify purchase agreements, financing documents, registrations, lien information, and other required documentation
- Maintain accurate deal jackets and customer records
- Monitor outstanding documentation and funding status
- Work closely with Sales, Finance, Accounting, and Management to resolve discrepancies
- Assist with accounts receivable/payable and other office administration as required
- Maintain organized records and ensure dealership procedures are followed
- Assist with month-end reporting and reconciliation
- Handle confidential customer and dealership information professionally
- Support management with additional administrative duties as needed

Qualifications

- Previous experience in a dealership office, accounting, administration, or deal-clerking role is an asset




- Strong knowledge of vehicle sales documentation and dealership processes
- Excellent attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to work independently while being an effective team member
- Professional communication and customer-service skills
- Comfortable working with computers and dealership software
- Ability to manage deadlines and prioritize in a busy environment
- Experience with PBS, CDK, Reynolds & Reynolds, or other dealership management systems is an asset

What We Offer

- Competitive compensation based on experience
- A professional and team-oriented dealership environment
- Chance to work with an established automotive organization
- Employee vehicle pricing and dealership paid benefits
- Opportunities for professional growth and development

Mills Motors GMC Buick — Where professionalism, teamwork, and customer service drive our success. In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an current position within our organization.

We are committed to upholding the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodation requests will be welcomed and addressed throughout the recruitment process.

As an equal opportunity employer, we encourage applications from all qualified individuals, including persons with disabilities, visible minorities, women, and Indigenous peoples. We appreciate your interest in joining our team; however, only candidates selected for an interview will be contacted.

Mills Motors GMC Buick is an equal opportunity employer. We welcome and encourage applications from individuals with disabilities. Accommodations are available upon request throughout the recruitment process.

📌 Office Manager, Mills Motors Buick GMC Ltd. (Oshawa)
🏢 Mills Motors Buick Gmc
📍 Oshawa