- Payroll & Accounting Specialist

NEPTUNE THEATRE - Halifax, Nova Scotia

COMPANY OVERVIEW

Neptune Theatre is located on sacred land that has been the site of human activity since time immemorial. We are in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq, and we acknowledge them as the past, present, and future caretakers of this land.

As artists, we are grateful to work and build community here. As stewards of culture, we are in the process of learning more about how our company can improve our relations with Indigenous People and uphold the values of collaboration and inclusivity in all that we do.

Neptune Theatre is Atlantic Canada’s premier destination for live, professional theatre. Our roots are deep in this region. Proudly producing theatre in Halifax for 63 seasons, our values are grounded in the belief that the power of live theatre can transform and connect. With a mindful and inclusive approach, we are committed to bringing stories that represent the history and diversity of our region and its people to life on our stages.

The Payroll and Accounting Specialist is responsible for managing the theatre’s payroll function and supporting broader financial operations to ensure accuracy, compliance, and efficiency. This role oversees the complete payroll cycle for a diverse workforce, including unionized employees, seasonal staff, artists, and contractors, while also providing key support in accounting, reporting, budgeting, and audit preparation. The person works closely with the Director of Finance and senior leadership to ensure that the organization’s financial systems, reporting, and practices meet the needs of a dynamic producing theatre.

DUTIES AND RESPONSIBILITIES

- Managing the full payroll cycle and year-end reporting (T4/T4As).
- Processing the payroll reconciliations and union compliance related matters.




- Support accounting operations (accounts payable/receivable/bank deposits/vendor payments, other)
- Assist with financial reporting, budgeting, and audit preparation.
- Administer employee benefits, vacation and sick leave tracking, and HR/payroll recordkeeping.
- Liaise with union representatives, auditors, Service Canada, CRA, and royalty organizations.
- Support basic HR administration, including recruitment, job postings, reference checks, offer letters, onboarding, and maintaining accurate employee records.
- Provide guidance to staff on payroll and financial processes, ensuring accuracy and confidentiality.
- Help maintain and improve internal financial policies, controls, and payroll procedures.
- Contribute as a key team member, providing financial guidance and participating in strategic discussions, partnerships, and initiatives that advance Neptune Theatre’s mission and values

REQUIREMENTS

- A degree or diploma in Accounting, Finance, Business Administration, or related field, is considered an asset.
- 3–5 years of experience in finance/accounting, or payroll, preferably in a unionized environment.
- Proficiency in payroll/accounting software (ADP, Blackbaud, QuickBooks or equivalent).
- Good knowledge of Microsoft office suite packages (Excel, Word).
- Strong attention to detail, accuracy, and organizational skills.
- Excellent communication and interpersonal skills, ability to work collaboratively.
- Robust understanding of accounting principles and financial reporting.




- Attention to detail with the ability to meet deadlines in a fast-paced environment.
- Ability to handle sensitive financial and employee information with discretion and confidentiality.
- A proactive, solution-oriented approach with the ability to improve processes and systems.
- Knowledge of CRA charitable reporting and restricted funding structures.
- Familiarity with EDI-informed financial practices and community-based accountability.
- Exhibit a positive and collaborative attitude, fostering teamwork and cooperation.

SALARY This position offers an annual salary of $50,000 - $65,000 (based on experience) and includes three weeks vacation along with a health and dental benefit plan.

TO APPLY

Qualified applicants are encouraged to email a resume by October 12, 2026 to [email protected]. The subject line of emails should be “Payroll and Accounting Specialist”, only selected applicants will be contacted.

Statement of Intention

Neptune Theatre seeks to promote equity, inclusion, and access; we factor this into every decision we make. We encourage applications from individuals of all genders, ethnicities, abilities, and identities, and will give scheduling priority to those who self-identify as IBPOC, LGBTQ2S+, d/Deaf, living with disabilities, and/or facing other systemic challenges in our industry. Applicants should be aware that Neptune does not tolerate any form of harassment or discrimination of its employees, patrons, partners and volunteers, or any persons visiting or spending time on its premises.

We are committed to accommodating applicants with disabilities at any stage of the hiring process.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits

- Dental care
- Extended health care

Work Location: In person

📌 Payroll & Accounting Specialist (Halifax Regional Municipality)
🏢 Neptune Theatre
📍 Halifax Regional Municipality