Founded by Stanley Norman Sancton in Saint John, New Brunswick in 1910, the Sancton Group is a fourth-generation family-owned and operated company. Our access solution division operates as Sancton Access Inc. and is one of Atlantic Canada’s most trusted contractors for supplying, renting, & installing scaffolding and other access-related products.

We’ve accomplished exciting and intricate projects for industrial, institutional, and commercial clients throughout Atlantic Canada. We are committed to delivering high-quality solutions to our clients. We value the contributions of our skilled workforce and uphold the highest standards of Safety, Quality, and Collaboration.

We are seeking a motivated & hardworking individual to join our team. This is an excellent opportunity for those looking to expand their career in the construction industry. The ideal candidate will have management experience, eager to learn, have a strong work ethic, and be willing to adhere to safety protocols. The ability to work effectively in a team environment within the framework of company guidelines.

Working closely with Directors, Managers, Customers, Estimators, Operations, and Yard & Field Supervisors & Foremen, the Project Administrative Manager oversees all specific project administrative tasks.

The ideal candidate is a motivated self-starter who may not know the answer to a question but will certainly find it and then use this learning for continued development in the role. Confident in their ability to problem solve and articulate solutions, the Project Administrative Manager seeks to understand how all the parts and pieces of a job come together successfully. Their attention to detail allows them to catch variances in advance of errors being made.

They work well independently while easily moving into all-hands-on-deck mode when necessary.

Responsibilities:

As a Project Administrative Manager, your responsibilities will include, but are not limited to, the following:

- Oversee the Project Administrative Coordinator Team
- Serve as an effective communicator and team motivator to foster a collaborative work setting.
- Multitask and cross-train to seamlessly cover team tasks and ensure customer deadlines are met.




- Proactively assist in resolving customer concerns to maintain strong account relationships
- Maintain an understanding of all relevant collective agreements to ensure compliance
- Manage data entry for the weekly union payroll process, including preparing management reports and executing the final hand-off to the Union Payroll Specialist.
- Ensure timely and accurate project invoicing for labour, equipment rentals, and third-party services.
- Oversee the month-end billing process for labour and rental invoices to consistently meet Finance department month end deadlines.
- Facilitate monthly project Profit & Loss (P&L;) meetings to accurately capture and report project revenues.
- Assist with the preparation and tracking of project invoices and monthly statements of values.
- Issue and manage third-party purchase orders to fulfill project-specific procurement requirements.
- Oversee data entry accuracy for specific customer portals such as myTrack and CSS.
- Partner closely with the Operations Managers to streamline workflows and maintain a smooth operational process flow.
- Troubleshoot and implement ERP system (Acumatica) enhancements to maximize operational efficiencies.
- Ensure administrative team members are fully equipped with all pertinent project details.
- Provide required project documentation to customers and track execution when necessary.
- Partner with the AR Specialist to investigate and resolve customer invoice discrepancies.
- Adhere strictly to all corporate Health & Safety Policies and Procedures while assisting with safety documentation.
- Execute other related duties as assigned to support evolving business needs.

Qualifications:

- 2 years’ experience in construction contracts, project administration,



or administrative role requiring significant amount of troubleshooting and information gathered for successful completion of work.
- High level of integrity and excellent work ethic
- Willingness to learn and follow instructions
- Ability to work individually as well as part of a team
- Advanced Skills & Knowledge of Microsoft Office Suite with advanced skills in excel such as but not limited to lookups and pivot tables (testing may be required)
- Open to continuous improvements and company change initiatives
- Ability to self-audit quality control and accuracy of data entry
- Proven ability to prioritize and manage conflicting demands
- Excellent time management skills and attention to detail
- Strong written and oral communication skills
- A self-starter who can demonstrate taking initiative and ownership in current role
- Proven experience building and maintaining strong working relationships across multiple departments
- Committed to life-long learning

What We Offer:

- Casual Dress
- Extended Health Care
- Vision Care
- Dental Care
- Employee Assistance Program
- Life & Disability Insurance
- Company matching registered savings plan
- On-site parking

WORK LOCATION:

- Onsite / In-Person
- Dartmouth, Nova Scotia
- Travel within Atlantic, as required / as needed basis.

Hours of Work:

- 7:00AM – 4:30PM
- MONDAY TO FRIDAY
- Overtime as needed / if required.

SECURITY:

- Candidates must complete an RCMP Background Check as a condition of employment.

How to Apply: Interested candidates are invited to submit their resume outlining their qualifications and experience to [email protected]

Please include “_Project Administrative Manager_” in the subject line.

Pay: $65,000.00-$75,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Application question(s):
- Are you legally authorized to work in Canada?
- Do you have the required qualifications and experience for this role as outlined in this job ad
- Are you located in the Halifax, Nova Scotia area?

Work Location: In person

📌 PROJECT ADMINISTRATIVE MANAGER (Dartmouth)
🏢 Sancton Group
📍 Dartmouth