JOB STATEMENT

Acts as the internal organizer for an assigned Field Operations Manager’s major-project portfolio from accepted handoff through closeout. The PC maintains the controlled project record, order entry, submittals, material/production status, internal follow-up, delivery coordination, billing support and closeout administration so the FOM can focus on customer and field execution.

ESSENTIAL FUNCTIONS

Project Setup & Information Control

· Participate in formal Stage 6 handoff and confirm receipt of the turnover package.

· Set up/maintain the project in Seradex and controlled project systems; convert approved scope to sales orders as required.

· Maintain current project status, required-by dates, contacts, submittal logs, change logs and open-action lists.

· Identify missing information and drive internal follow-up to closure.

Procurement, Production & Delivery Coordination

· Communicate complete specifications and required dates to Purchasing, Manufacturing, Warehouse and other internal teams.

· Track material, submittal, production and delivery status against the master schedule.

· Coordinate delivery details with the FOM and Project Execution Manager; keep ship/delivery dates current.

· Escalate risks early rather than waiting for missed milestones.

Commercial Administration

· Ensure payment/documentation requirements are satisfied before procurement/production where applicable.

· Maintain change-order documentation and support pricing/authorization workflow; do not authorize scope changes independently.

· Provide Finance with invoice-ready orders and supporting documentation promptly.

· Support closeout, deficiency documentation and final project record completion.





FOM + PC Operating Pair

· Serve as the dedicated internal counterpart to the assigned FOM portfolio.

· FOM owns customer/site/field execution; PC owns internal organization and follow-through.

· Participate in weekly project execution reviews and maintain accurate status information.

JOB SPECIFICATIONS:Education / Experience

· Relevant construction, building materials, architectural technology, business or equivalent practical experience appropriate to the role.

· Working knowledge of construction workflows, schedules and documentation relevant to the role.

· Experience with ERP/project systems; Seradex experience is an asset.

Core Competencies

· Clear communication and professional customer/stakeholder management.

· Organization, prioritization and disciplined follow-through.

· Problem solving, sound judgement and accountability.

· Ability to interpret drawings, specifications and project documentation where applicable.

· Collaborative, adaptable and continuous-improvement mindset.

Health & Safety

· Comply with Company policies, procedures and applicable health and safety requirements.

· Maintain required training/certifications for office, field and site activity applicable to the role.

PERFORMANCE MEASURES

· Project/status record accuracy.

· Order-entry and documentation accuracy.

· On-time internal milestone follow-up.

· Delivery/readiness coordination performance.

· Billing readiness within target timelines.

· Handoff and closeout compliance.

Pay: $60,000.00-$70,000.00 per year

Perks

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Work Location: In person

📌 Project Coordinator (Waterloo)
🏢 Riverside Millwork Group
📍 Waterloo