Hollis Raymond is seeking a detail-oriented Project Manager Assistant to support restoration projects from intake through completion.

This role will help keep project files, schedules, communications, documentation, and day-to-day coordination organized so Project Managers and field teams can keep projects moving efficiently.

Responsibilities

- Create, organize, and maintain project files and documentation.
- Track project progress, deadlines, appointments, approvals, and outstanding action items.
- Assist Project Managers with scheduling crews, subcontractors, inspections, equipment, materials, and client appointments.
- Communicate with clients, insurance adjusters, subcontractors, suppliers, and internal teams.
- Handle incoming calls, emails, service requests, and project updates.
- Collect and organize photographs, reports, authorizations, estimates, work orders, invoices, and other documentation.
- Assist with insurance and claims documentation and follow up on missing information or approvals.
- Support project setup and updates in project management or restoration software.
- Track equipment, material orders, deliveries, and other project resources.




- Assist with project files for invoicing and billing.
- Track project costs, schedules, and status updates.
- Prepare basic reports and updates for Project Managers and management.
- Escalate urgent project, customer, or scheduling issues to the Project Manager.

Qualifications

- 2+ years of administrative, project coordination, construction, restoration, or related experience preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Strong customer-service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Experience with restoration or construction documentation is an asset.
- Experience with Xactimate, XactAnalysis, Encircle, or similar software is an asset.
- Solid follow-through and problem-solving skills.
- Valid driver's licence is an asset.

Pay: $60,000.00-$80,000.00 per year

Benefits

- Employee assistance program
- Wellness program

Work Location: In person

📌 Project Manager Assistant – Restoration (Edmonton)
🏢 Hollis Raymond Construction
📍 Edmonton