3 Month Contract + Extensions or Conversion20-25/hrThe primary purpose of the Office Administrator is to provide administrative support to the organization at our aerospace client. We are looking for a high energy individual with exceptional interpersonal skills, robust communication ability (both verbal and written) and a willingness to be adaptable to a changing environment. You have good initiative and are able to use appropriate judgement in your work, understanding how to prioritize work and adapt when requirements change, or deadlines move.You are a team player wanting to join a group of passionate aviation enthusiasts. Our organization produces and supports a fleet of aircraft with purpose in the world and we look for employees who want to join this effort. You are someone who is willing to be flexible when the work requires you to support the team and in return, we commit to ensuring you learn about the business and have opportunities to develop your skills.Key ResponsibilitiesManage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.)Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadenceMaintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessarySupport the development of status reports, presentations,



and other documentationSupport teams with follow up and/or corrective actions related to operational departmentsOrganize and perform general administrative dutiesMaintain current safety documentation to ensure alignment with document control requirementsCoordinate and manage meetings, conferences, and other organizational engagementsMaintain boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitorsPrepare agendas and meeting minutesProvide support for requests to host meetings, training sessions, events, or tours.Perform other administrative or office duties, or projects as required or as assigned.Qualifications3+ years or equivalent experience in an (office) assistant roleExperience with international travel and/or event planning is considered an assetExperience in preparing documents, reports, and spreadsheetsSkillsAdvanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)Accurate and strong data entry and data analysis skillsProven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quicklyStrong ethics and the ability to provide a high degree of confidentialityAble to work with minimal supervision/independently and collaborativelyExcellent organizational, written, and verbal communication skills with a strong attention to detailAbility to work flexible hours, including evenings and weekends when required

📌 Contract Office Administrator In Aviation (Mississauga)
🏢 Applied Industrial Flooring
📍 Mississauga