The Maintenance Admin is responsible for coordinating and maintaining the administrative records associated with the company's fleet of cranes, trucks, trailers, support vehicles, and other equipment. This role supports the Maintenance and Operations teams by ensuring maintenance documentation is complete, organized, current, and readily available.The Maintenance Admin will coordinate preventative maintenance records, repair documentation, inspection reports, equipment files, service histories, certifications, and related paperwork to help ensure fleet equipment is properly maintained and documentation requirements are met.Key ResponsibilitiesMaintenance Document ControlCoordinate and maintain preventative maintenance schedules for fleet equipment.Track upcoming maintenance requirements, inspections, servicing, and repairs.Follow up with mechanics, supervisors, operators, and vendors regarding outstanding maintenance documentation.Ensure completed maintenance work is properly documented and entered into company records.Maintain accurate service and repair histories for each piece of equipment.Track equipment downtime, repair status, and return-to-service documentation.Fleet Equipment FilesMaintain organized electronic and physical maintenance files for all fleet equipment.Ensure each equipment file contains current and historical documentationScan, file, label,



and archive maintenance documentation according to company filing standards.Review equipment files regularly to identify missing or incomplete documentation.Maintain consistent naming conventions and electronic filing structures.Parts & Purchasing AdministrationCoordinate with Accounting to ensure invoices are coded to the correct equipment unit or maintenance category.Equipment Records & ReportingMaintain an accurate fleet equipment list including unit numbers, serial numbers, VINs, equipment descriptions, and other relevant information.Update fleet records when equipment is purchased, transferred, sold, or retired.General Administrative SupportProvide general administrative support as neededEnsure confidential company and equipment information is handled appropriately.QualificationsPrevious administrative, fleet, equipment, transportation, construction, or maintenance-related experience is preferred.Solid organizational and document-control skills.High attention to detail and accuracy.Ability to manage multiple deadlines and follow up on outstanding items.Strong computer skills, including Microsoft Outlook, Excel, Word, and electronic filing systems.Comfortable working with technical equipment documentation and learning equipment terminology.Ability to work independently while supporting multiple departments.Exceptional organization and filing skillsStrong attention to detailDeadline and expiry-date managementRecordkeeping and document controlFollow-up and task coordinationProfessional written and verbal communicationAbility to prioritize competing demandsStrong Excel and data-entry skillsProblem-solving and initiativeAbility to maintain accurate and confidential records

📌 Maintenance Admin - Nisku
🏢 Yourchamber
📍 Nisku