About Us

Elite Exteriors Pro is a Calgary based residential exterior construction company specializing in roofing, siding, windows, soffits, fascia, gutters, and full exterior renovations. We focus on quality work, clear communication, and a smooth customer experience from first contact to final walk through.

The Role

We’re looking for an organized, customer focused Admin Assistant to support our Office Manager in day-to-day operations. In this role, you’ll handle administrative tasks, customer communications, scheduling, documentation and social media/digital marketing support. Helping the office run smoothly and freeing up the Office Manager to focus on higher level coordination.

Key Responsibilities

Office & Administrative Support

- Answer phones, respond to emails, and greet customers; route inquiries to the right team member.
- Schedule appointments; manage calendars and follow up on confirmations for the Office Manager.
- Prepare and update basic documents: quotes, contracts, change orders, scopes of work, and warranties using templates.

Support to Office Manager

- Assist the Office Manager with customer follow ups, estimate prep, and change order documentation.
- Help track project statuses, warranties, and pending items across active jobs.
- Prepare summary reports, checklists, and updates for the Office Manager as needed.
- Step in to handle routine admin tasks so the Office Manager can focus on scheduling, estimates, and operations.

Social Media & Digital Marketing Support

- Assist with managing social media accounts (e.g., Facebook, Instagram): plan posts, write captions, and engage with followers.
- Create simple graphics and short-form video content (before/after photos, reels, stories) using tools like Canva or CapCut.
- Request and showcase customer reviews; respond to comments and messages in a friendly, qualified tone.

What We’re Looking For
- 1–3 years of office/administrative experience (construction, renovation,



or trades environment is a strong plus).
- Experience managing or assisting with social media for a small business or brand (portfolio or examples welcome).
- Strong written and verbal communication skills; comfortable speaking with customers and followers online.
- Proficient with Jobber, or similar software is a plus.
- Comfortable using Canva, CapCut, Meta Business Suite, or similar tools for content creation and ad management.
- Highly organized, detail-oriented, and able to juggle multiple tasks and deadlines.
- Positive, professional demeanor and willingness to learn construction terminology.
- Valid Class 5 driver’s license and reliable transportation (site visits, or content shoots may be required).

Nice to Have
- Experience in a Calgary-area roofing, siding, windows, or exterior-renovation company.
- Familiarity with basic construction documents (estimates, scopes, change orders, warranties).
- Background in customer service, digital marketing, or local lead generation.

What We Offer
- Competitive hourly pay with potential for performance based bonuses.
- Paid training and opportunities to grow into senior admin, marketing, or operations roles.
- Supportive team environment with clear processes and room to improve systems.

How to Apply

Please send your resume and a short note about your admin and social media experience (links to posts, pages, or campaigns you’ve managed are a plus)

Join us in this dynamic role where your organizational talents meet your creative digital marketing skills! We’re dedicated to fostering a supportive environment that encourages growth while delivering impactful results across our administrative functions and social media channels. This is more than just a job, it’s an opportunity to develop your career in a lively, forward thinking organization committed to excellence!

Pay: $17.00-$24.00 per hour

Expected hours: 30.0 – 40.0 per week

Experience

- Exterior Construction : 1 year (required)

Work Location: Remote

📌 Admin Assistant + Social Media (Calgary)
🏢 Elite Exteriors Pro
📍 Calgary