Part-Time (3 days per week) with potential to move to Full-Time

Location: Axton Incorporated, Annacis Island, Delta, BC (in office)

Schedule: 3 days per week, 9:00 am to 3:00 pm (16.5 hours per week)

Pay: $25 to $30 per hour, depending on experience

Start date: As soon as possible

About Axton

Axton is a long-established Delta manufacturer of custom ASME pressure vessels and heat exchangers, and part of the NORAM Group. People stay here: several of our team members have been with us for more than 30 years, and the person who will train you has been here 12. Our small office team keeps every job moving from signed order to final invoice. Learn more about us at axton.ca.

About the Role

We are looking for an organized, detail-focused administrator to run our front office three days a week. You will greet clients, set up new jobs, keep paperwork flowing between the office and the shop, invoice shipments and progress milestones, and be the go-to person who keeps everyone and everything on track.

The workload follows our production schedule, so some days are busy and others are quieter. On quieter days we value someone who takes initiative, whether that's tidying up files, getting ahead on paperwork, or helping another department.

This is a hands-on role with a lot of variety. We're looking for someone who wants to stay and grow with us for the long term, and there is real potential for it to become a full-time position.

What You Will Do

Reception and front office

- Greet clients and visitors and answer phones
- Open and distribute incoming mail
- Keep the office organized and answer day-to-day questions from staff and visitors

Job setup and paperwork

- Process new signed work orders and set up new jobs
- Prepare job packages and distribution envelopes for shop departments
- Maintain job files and archive older files as space requires
- Support document control for QA and Engineering

Invoicing and accounts receivable

- Invoice jobs at shipment and at progress billing milestones




- Check invoices against cost sheets and add freight and brokerage charges
- Ship and close jobs in our job costing system and keep the shipping log current
- Email invoices and shipping documents to customers

Shipping and logistics

- Book couriers with correct job or PO references
- Prepare export paperwork
- Provide job numbers to shipping as needed

Office and compliance

- Order office and printer supplies, arrange copier and printer service, manage coffee service
- Keep phone lists current and send stat holiday and vacation notices
- Help maintain company registrations, licenses and certificates (including National Board registration)
- Back up other departments as needed

What You Bring

- 2+ years of office administration experience, ideally in manufacturing, fabrication or construction
- Hands-on experience with invoicing and accounts receivable
- Very strong attention to detail. You catch the typo, the missing PO number and the price that does not match
- A system for paper and digital filing, and the habit of keeping it up
- Solid Microsoft Office skills (Excel, Word, Outlook)
- Clear, friendly communication with shop staff, sales, management and customers
- Comfortable working on your own and managing several deadlines at once
- You take ownership, notice what needs doing, and do it without being asked

Nice to Have

- Familiarity with shipping, courier and export documents
- Exposure to QA documentation or regulated industries

What We Offer

- A steady three-day week, 9:00 to 3:00, with no evenings or weekends
- Potential to move to full-time hours
- Hands-on training from someone who knows the job inside out
- A stable company where people build long careers
- A varied role where you see every job from start to finish
- A small, supportive team on Annacis Island

How to Apply

Apply through Indeed with your resume and a short cover letter. We thank all applicants for their interest; only those selected for an interview will be contacted.

Pay: $25.00-$30.00 per hour

Expected hours: 16.5 per week

Application question(s)

- Are you looking for a long-term position?

Work Location: In person

📌 Office Administrator (Delta)
🏢 Axton
📍 Delta