Job Summary:

Reporting to the Manager Purchasing & Inventory, the Purchasing and Supply Chain Coordinator will support the Purchasing and Inventory Department with daily operations.

Responsibilities:

- Enter, transmit, track, and verify all purchase orders. Keep all purchase orders up to date in the system through every step of the process.
- Expedite open orders as needed and follow-up with vendors to guarantee delivery times are met.
- Communicate changes and any issues that could negatively impact fulfillment of customer orders.
- Maintain appropriate filing of purchase orders in accordance with the required retention period.
- Onboard new vendors.
- Handle vendor disputes, defective goods, and service-related issues.
- Measure vendor performance and communicate information internally as necessary.
- Maintain master pricing/quotation files for all vendors.
- Liaise with Accounts Payable to ensure accurate and timely payment of vendor invoices.
- Prepare order summary reports by vendor for review by Management Team.
- Participate in the annual purchase budget submission.
- Research and order non-inventory goods and services as requested (office, warehouse, and janitorial supplies).
- Support Inventory and Warehouse Teams during annual physical inventory taking.
- Experience in logistics, preferably with a mix of air/sea/truck on a Global level.
- Have clear knowledge of vendors shipping terms and be able to communicate when requested.
- Review and approve shipment booking requests from vendors.
- Receive and audit all vendor import documents for completeness and accuracy (packing list, invoice, waybill, etc)
- Be able to identify documentation for Customs entries (commercial invoice, packing list, Bill of Lading, etc.).
- Set up files and transmit all documents to customs broker for customs clearance.
- Log and track all ocean shipments and communicate arrival to the warehouses.
- Book deliveries into the warehouses.
- Participate in carrier selection process – quotation.




- Perform other job-related duties/projects as assigned.

To Be Successful, You Will Have: :

- Diploma in Business Administration/Supply Chain Management or related field preferred.
- A minimum of two (2) years of related experience.
- Fluent in English, excellent communication (oral and written) and professional demeanor.
- Superior computer: MS-Office, AS400, data entry.

What you bring to the team:

- Communication: express and transmit information with consistency and clarity.
- Organization: create and keep deadlines, prioritize tasks and multi-task.
- Highly accurate: accurate in work so documents are precise and professional.
- Analytical: use logical reasoning when addressing a situation to arrive at an appropriate solution (evaluate, interpret, and analyze information).

Recruitment & Accessibility Statements

Unless specifically stated, all job postings at Makita Canada are to fill existing vacancies within our organization.

We thank all those who apply for employment opportunities, however only those selected for an interview will be contacted.

Every application is initially reviewed by a member of the HR team. Applications that advance may then undergo an AI-assisted review by the hiring manager to support the evaluation of experience, skills, and job-related qualifications. AI is used solely as a support tool; all applications are personally reviewed by members of the Makita hiring team, and AI is not used to make hiring decisions.

Makita Canada is an equal opportunity employer. We value workplace diversity and provide inclusive, barrier-free recruitment in accordance with Human Rights and Accessibility Legislation. Accommodation is available throughout all stages of the recruitment process upon request.

Job Types: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Benefits

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Adaptable language requirement:
- French not required

Work Location: In person

📌 Purchasing and Supply Chain Coordinator (Whitby)
🏢 MAKITA CANADA
📍 Whitby