Role SummaryYork Montessori School is a well‐established Montessori school dedicated to fostering a nurturing, child centered learning environment. We are seeking a highly organized and proactive Administrative Assistant to support our school and ensure smooth daily operations. This role is ideal for someone who thrives in an educational setting, has excellent communication skills, and is passionate about creating an efficient and welcoming school environment.Key ResponsibilitiesCommunication & Parent SupportManage incoming emails and respond to general parent inquiriesHandle enrollment applications, schedule tours, and process admissions paperworkCommunicate reminders, newsletters, and announcements to parentsAct as the first point of contact for non‐urgent parent concernsAdministrative & School OperationsMaintain student records, attendance logs, and staff schedulesAssist in coordinating school events, field trips, and parent‐teacher conferencesHandle school supply orders and inventoryEnsure compliance with regulatory requirements and documentationScheduling and CoordinationSchedule meetings and appointments as neededOrganize training sessions and professional development daysOversee school calendar updates and internal schedulingStaff & Internal SupportEnsure smooth communication between different departments and staff membersSupport administration with clerical tasks such as data entry and report preparationMaintain organized digital and physical filing systemsKey Skills and QualificationsExperience in an administrative role, preferably in a school or educational settingStrong organizational and multitasking skills – able to handle multiple priorities efficientlyExcellent written and verbal communication skillsProficiency in Google Workspace or Microsoft OfficeProblem‐solving mindset – able to work independently and take initiativeHigh level of professionalism and confidentiality when handling sensitive school recordsAbility to work collaboratively with teachers, staff, and parentsExperience in a Montessori school or understanding of Montessori principles (preferred but not required)Knowledge of school management software (e.G., Transparent Classroom, TUIO)Current Standard First Aid, CPR, and AED certificationCurrent Vulnerable Sector Police Record CheckWhy Join Us?Be part of a passionate, child‐focused Montessori teamWork in a positive and supportive school environmentCompetitive salary and benefitsOpportunities for professional development and growthHow to ApplyInterested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a outstanding fit for this role. Please email your application and cover letter, with the subject line: "Administrative Assistant Application" to [email protected].

📌 Administrative Assistant (Vaughan)
🏢 Avenue Realty Team
📍 Vaughan