Role DescriptionThis is a full time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level.What you'll doOwn complex, shifting calendars for two senior executives and coordinate across time zonesPlan domestic and international travel, including in-country government and partner meetingsPrepare and manage expense reports and related financial and logistical administrationCoordinate board, investor, and partner scheduling, and prepare meeting materialsManage NDAs,



document logistics, and sensitive information with absolute discretionKeep the office and day-to-day administration running smoothlyQualifications4+ years in executive administrative support, ideally to C-suite or senior leadershipProven discretion handling confidential information and senior stakeholdersStrong organizational, time-management, and written communication skillsProficiency with Microsoft Office Suite and modern scheduling toolsComfort with ambiguity, rapidly shifting priorities, and a fast-paced environmentAbility to work both independently and collaborativelyExperience in aerospace, defence, or technology sectors is an assetEligibility for security clearance is an asset

📌 Executive Assistant (Vaughan)
🏢 Arcanus Aerial Systems
📍 Vaughan