What's in it for you as an employee of QFG?Health & wellbeing resources and programsPaid vacation, personal, and sick days for work-life balanceCompetitive compensation and benefits packagesWork-life balance in a hybrid environment with at least 3 days in officeCareer growth and development opportunitiesOpportunities to contribute to community causesWork with diverse team members in an inclusive and collaborative environmentThis job posting is for an existing vacancy.We're looking for our next Office Coordinator. Could It Be You?The Office Coordinator role is responsible for assisting with the daily operations of the office. This role supports the Senior Manager, Workplace Experience and works along with the Workplace Experience team to ensure all employees receive support with daily visitors and office requests. The ideal candidate is personable, very organized, detail-oriented and is able to manage multiple projects simultaneously within a very fast-paced, changing work environment. If you are a deadline-driven professional with a strong work ethic and a background in office administration, we want to hear from you.In this role, responsibilities include but are not limited to:Assisting with the front desk reception; welcoming guests, employees and assisting them as needed, ensuring visitor sign-in protocols are followed.Performing various administrative tasks as needed (i.E., filing, organizing supplies, receiving, sorting & dispensing incoming mail and packages).Assisting with meeting/boardroom calendar management.Booking corporate travel for senior leadership and reserving conference spaces with Questrade corporate travel partners.Assisting members of the Executive team with tasks as required ensuring the utmost confidentiality, qualified decorum, accuracy and sense of urgency.Assisting with New Hire Onboarding; name badges and security pass cards.Assisting with the management of Security Pass Cards including but not limited to, liaising with building security,



managing tracking systems.Assisting with the planning and execution of company and department events, including budget management, catering, venue selection, décor, set-up and tear down.Attending planning meetings, taking accurate meeting minutes, outlining action items and distributing to committee members.Assisting with Office Supply Management, including budget control, ordering supplies and managing accurate inventory.Assisting with facilities and maintenance ticketing process; following-up with landlord for status reports.Assisting with coordinating third party facilities/maintenance vendors when required (e.G. HVAC, Plumbers, Cleaners, etc.).Ad hoc projects as needed.So are YOU our next Office Coordinator? You are if you...Hold a relevant degree/diploma with a strong focus on office administration and facilitiesHave 3 – 5 years of experience in office administration preferably within a fast paced work environmentHave excellent communication (verbal and written), organizational, and analytical skillsHave strong time management skills and ability to organize and prioritize assignments in a quickly changing environmentMeet tight deadlines with ease, multi-task and work without direct supervisionHave high level of attention to detailHave solid typing skills and professional telephone mannerCan maintain confidentiality and demonstrate a strong sense of discretion and professionalismHave high customer service orientation with demonstrated ability to build and maintain strong working relationships with key stakeholdersAre able to take direction and execute tasks accurately and within targeted deadlinesHave advanced knowledge of Google Workspace applicationsAre available to occasionally provide support at after-hour company eventsCompensation Information:Base salary range: $50,000 - $60,000The final compensation package will be commensurate with the successful candidate's experience, skills, and geographic location (Canada). It includes a comprehensive benefits plan and a competitive incentive (bonus) program for Full-Time Permanent roles.

📌 Office Coordinator (Toronto)
🏢 Community Trust
📍 Toronto