In-Home Services Administrative Support AssociateLinks2Care is a non-profit, community service organization providing a better quality of life through care, support and connection for seniors and adults with disabilities, children and families, and people of all ages in need in Halton, Mississauga, and South Etobicoke.Position OverviewThe In‑Home Services Administrative Assistant will provide administrative support to the In‑Home Services department with a focus on the client intake process and supporting the management of clients waiting for service.Job Type:Full‑time Permanent, On‑siteLocation:2030 Bristol Circle, Oakville, ON.Salary Range:$45,000 – $50,000Job Vacancy:1 position currently vacantClosing Date:June 12, 2026Role and ResponsibilitiesOrganizationalComply with the Links2Care policies, standards, guidelines, and procedures.Participate effectively in staff and other designated internal meetings.Maintain the strictest level of confidentiality of all pertinent agency documentation/information.Program & ServicesPerform administrative duties for the In‑Home Services department tied specifically to the intake process for clients and supporting the management of clients waiting for service.Duties include but are not limited to:Review and accept/decline clients in HPG systemOversee/Monitor L2C Oakville Fax Machine, checking for referrals and forwarding to the appropriate department as neededPrepare client file with printed referral and transfer to Program Leader or Community Navigator as applicableInput client data into AlayaCareUpdate and maintain accurate data in AlayaCareMaintain filing cabinet adding new files and pulling dormant files for storagePrepare client folders for distributionContact clients as directed on the waitlist to update list accordinglyAssist with PPE supply room and distributing to Point of Care StaffCollaborate with internal and external clientsComplete audits as requiredParticipate/Assist with meetings and committees as requiredAssist with monitoring of the L2C Oakville Office front door as neededOther duties as assignedMonitor and EvaluateMaintain records as per agency standards.Report in writing: all accidents, injuries, and occurrences.Provide reports as required or requested.Community RelationsMaintain positive relationships with networks, professional organizations, and other related service providers.Represent the mission, values, and philosophy of the agency in the community, including networks or meetings as requested.Professional DevelopmentSet performance and professional development goals.Participate in regular meetings with Manager, In‑Home Services or other Links2Care staff as required.Attend meetings, workshops, and other in‑service events as approved.Awareness of agency’s Financial, Human Resources and Health and Safety policies/procedures.OtherAccount for any program‑related funds for which responsibility is granted.Perform other duties as assigned.QualificationsCompletion of an Administration Certification program or related course from a recognized college/university, combined with 1‑2 years relevant work experience.Excellent data entry skills with high speed and accuracy.Proven experience in data entry or clerical work.Solid attention to detail and ability to maintain error‑free records.Experience with data management systems and databases.Professional telephone etiquette and call handling ability.Clear and confident verbal and written communication skills.Ability to work independently with little direct supervision.Adaptability and flexibility in a fast‑paced office setting.Completion of a satisfactory Criminal Reference Check and Vulnerable Sector Screen prior to and throughout employment as requested by Links2Care is required.Links2Care reaffirms its policy and maintains a work environment free from discrimination, treating all employees with dignity and respect. All employees share in the responsibility and commitment to equal employment opportunity. Links2Care does not discriminate against any employee or applicant based on age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal and provincial laws, regulations, and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, social and recreational programs.It is the policy of Links2Care to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where a particular employee works. Links2Care is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Should any applicant require accommodation through the application, interview, or selection processes, please contact our Human Resources Department at 905‑844‑0252 ext. 130.BenefitsCasual dressDental careExtended health careLife insuranceOn‑site parkingPaid time offVision care#J-18808-Ljbffr

📌 Administrative Associate - C$45,000 - C$50,000 A Year (Winnipeg)
🏢 Links2care
📍 Winnipeg