Company SummaryAt the heart of bb Blanc's mission lies the belief that 'The Experience is everything'. As a pioneer in the industry, we specialize in curating unforgettable moments for large-scale events. With an event portfolio of over 2500 events annually, we've mastered the art of creating event magic. Since our establishment in 2008, bb Blanc, a Canadian-owned and operated live events company, has set the standard for excellence in audiovisual/staging production and live entertainment.Our commitment to unmatched creativity and award-winning customer service has made us leaders in both the corporate and social event markets. However, it's our dedicated team that truly sets us apart. With their passion and expertise, we transform ordinary gatherings into extraordinary experiences, leaving a lasting impression on every guest. Whether it's a corporate gala, a lavish wedding, or a high-profile conference, at bb Blanc, we understand that the experience we deliver is paramount, defining the essence of every event we touch.Position SummaryThe Account Coordinator provides administrative and operational support to the Account Manager(s), helping ensure the successful planning and execution of client projects. This role offers an excellent opportunity to gain hands-on experience alongside some of the industry's top Account Managers while developing the skills needed for a successful career in live events. The ideal candidate is passionate about live events, highly organized, proactive, client-focused, and driven to exceed expectations. They embrace challenges, think creatively, and continuously look for innovative ways to deliver exceptional results.Duties and ResponsibilitiesThe Sales Coordinator will be responsible for:Managing incoming sales calls and web requestsScheduling calls and meetings with existing and potential clientsGathering any necessary information and preparing required documents for client meetingsAssisting the Account Manager in preparing proposals and sales presentations for clientsTaking detailed notes during client meetings, both virtual and onsiteProviding summary notes to the Account Manager, highlighting takeaways or next stepsAssisting in preparation of job orders, quotations and PO's as requiredLiaising and collaborating with team members across the company to ensure clear cross functional communication, specifically, the Operations Team.Tracking sales process activities, including lead tracking, bids, or proposals through the company CRM HubSpot and order entry database IntelliEventAssisting with invoicing schedules in IntelliEventWeekly cross referencing of all orders, completing update and changes as necessary across all platformsLiaising with 3 rd party vendors for quotes on specialty itemsCollaborating with internal staff regarding cross rentalsAttending site inspections as requiredAttending events in person on a regular basis, ensuring smooth hand-off between sales and operations team onsiteLiaising with clients as directed by the Account ManagerParticipating in debrief after each event to gather feedback from clientSupporting the Account Manager in growing existing accounts and bringing in new businessPreparing reports and analysis of sales activities as requiredProviding general support to sales and business development team as directed by the Account ManagerQualifications and RequirementsMinimum two (2) years of experience in a sales capacityUniversity degree in Business, Marketing, Communications, Event Management, or a related fieldExperience in the corporate live events industry is an assetTechnical aptitude, specifically in audiovisual (AV), is an assetStrong written and verbal English communication skillsExcellent organizational and time management skillsCharisma and strong relationship-building abilitiesExceptional attention to detailProficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new software and CRM platformsValid driver's license and willingness to travel as requiredAbility to work flexible schedule, including evenings and weekends, based on client meetings, events, and business needs

📌 Account Coordinator (Vaughan)
🏢 BB BLANC
📍 Vaughan