Would you like to be a part of Canada's leading and progressive Business Law firm?McMillan has an exciting opportunity available in the Ottawa Business Centre Department. As an Office Services Assistant, and a member of the National Business Centre & Facilities Team, you are responsible to perform a variety of department functions/deliverables such as photocopying services, mail and courier, document scanning, electronic faxing, office supplies management and inventory. You will also support in maintaining the physical office environment; office moves, office and boardroom set ups, coordinating repairs and maintenance and other related services. In addition, you'll provide Reception coverage, support the Hospitality Concierge Services team with event setups and perform Audio Visual support as needed. This role is open based on an existing vacancy.Please note that this role has a requirement to work onsite in the Ottawa office at all times. This role will provide support to firm members both onsite and remotely, but the successful candidate will always work from the Ottawa office.What You'll DoThe role is to support the day-to-day operations and to provide a diverse range of services, which include but are not limited to the following:Sorting, digitizing, and archiving incoming mail and couriersProcessing outgoing mail and couriers using carrier platformSending and distributing incoming electronic faxesDigital imagingPrinting, collating and binding documentsTrack monthly statisticsMaintaining office supplies inventory, ordering, and stocking new inventoryEnsure timely and accurate set up of furnishings and equipment within the meeting room/event spacesSupport in maintaining the office environment; office moves and workspace setups for new hires and departuresCoordinate furniture/equipment repairs and maintenanceResponding to firm member's request on facilities mattersMonitor department equipment, troubleshoot minor issues and coordinate repairsAssist with Business Centre,



Facilities and HCS projectsAssist in performing Hospitality and Concierge tasks by reception coverage, assist with event set up, catering ordering, serving of food and beverages, kitchen maintenance and department statistics.Support Audio Visual needs by setting up and resetting equipment, ensuring smooth operation for meetings and events. You'll also coordinate virtual meetings across platforms like Microsoft Teams, Webex and Zoom.Other administrative duties as requiredWhat You BringMinimum 2 years' experience in a professional office environmentStrong customer service, communication and technology skillsProfessional, calm and positive demeanorSound judgment, discretion and respect for client confidentialityAble to work independently and collaboratively, and take direction wellStrong computer skills and ability to learn specialized softwareAble to manage multiple priorities, take initiative and meet tight deadlinesFlexible to occasionally work outside regular hours for meetings and eventsProficient in Microsoft Office 365, including Word, Excel and OutlookAble to lift or move items up to 40 poundsGrowthMentorship and SupportTraining as Software EvolvesCommensurate Compensation and Benefits PackageSalary Range: $23- $25 per hourAt the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward.



We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!Need another reason to consider McMillan? Let's work together to help you achieve your professional goals and career development.McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.(phone hidden) to submit your accommodation request.McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm.At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through team-oriented evaluation and interviews.

📌 Office Services Assistant (Riviere-des-Prairies—Pointe-aux-Trembles)
🏢 McMillan
📍 Riviere-des-Prairies—Pointe-aux-Trembles