Office AdministratorCompany: The Alberta Jubilee Auditoria SocietyLocation: Edmonton, ABType: Full-timeThe Alberta Jubilee Auditoria Society ("AJAS") is a not-for-profit organization that emphasizes extraordinary patron services and fostering cultural development in both Edmonton and Calgary facilities. The Society is led by a Board of Directors with representatives from across Alberta and works with the Government of Alberta (GOA)'s Ministry of Culture and Status of Women to operate these legacy performing arts venues through front-of-house, back-of-house, marketing and community engagement services.The Society's Vision, Mission and Values are:Vision– To be a cultural leader in enhancing Albertans' quality of life through the artsMission– To enrich Alberta's cultural landscape through extraordinary arts experiencesValues– Welcoming, Respect, Collaboration, Creativity & JoyThe Office Administrator at the Northern Alberta Jubilee Auditorium sets a tone of professionalism with a positive attitude, confidence and integrity. They also provide administrative support to all Jubilee Staff and Board of Directors.The Office Administrator plays a key role in ensuring day-to-day operations of the office run smoothly, providing support across multiple departments and serving as the first point of contact for stakeholders and customers. This position manages administrative tasks, processes payroll and supports with accounting functions, show administration and finance, event and staff coordination.Duties and responsibilities:Communication:Manage communication and coordination of Northern Alberta Jubilee Auditorium office, acting as the first point of contact for stakeholders and customersLiaise with contractors and vendors as neededMaintain and update stakeholder databases (i.E. holiday lists, employee phone lists,



etc.)Assist with marketing initiatives and social media as requiredPayroll & Accounting:Process payroll for hourly staff using Ceridian DayforceProcess invoices, accounts payable, and accounts receivable using QuickBooksAssist with reconciling and accounting for inventory changesAssist the Financial Controller with finance and accounting matters as neededOffice Management:Manage office supplies, photocopiers, filing systems and general office organizationMaintain office operating policies and proceduresAssist stakeholders and guests with parking and other inquiriesShow Administration:Assist and support House Manager as neededManage the secure cash including float reconciliation and ATM orderingCoordinate internal event communication and executionStaff Support:Provide additional support to GoA staff in the buildingAssist FoH Operations Manager as requiredPrincipal contact for ticketing for Board, Staff, VIPs, MediaPlan staff social eventsCollaborate with Arts & Community Engagement Coordinator as neededPrepare contracts for Jubilee Arts artists and facilitators at the request of the Arts and Community Engagement CoordinatorBook travel for staff and board membersMeetings and Board Support:Prepare meeting materials and minutes for Society and Board Committee meetingsPrepare and circulate monthly event calendars to Board Members, Executive Director, GoA Partners, and other StakeholdersProvide technical support and assistance for Board membersUpdate Board of Directors contact information and biographies as neededQualifications:Experience in office / business administrationBasic understanding of accounting and payroll processesWillingness to learn and develop within the roleStrong computer skills including Microsoft 365 (Excel, Word, SharePoint, Teams), Canva, Ceridian Dayforce and QuickBooksExperience working with DEXT considered an assetExperience managing multiple calendars and inboxesExcellent organizational skills, multitasking and communication skillsStrong team player with ability to work independently and collaborativelyExperience working in arts & culture considered an asset

📌 Office Administrator (Edmonton)
🏢 Fitzii
📍 Edmonton