Administrative AssistantCompany: Northern Transformer CorporationLocation: Vaughan and/or Innisfil, ONJob Type: Full-Time, PermanentWork Hours: 8:30AM – 5:00PMDepartment: Administration/FinanceSalary: $45,000 - $50,000 (based on experience)About Northern TransformerNorthern Transformer Corporation is a Canadian-owned, fast-growing manufacturer of power transformers and mobile substations. Our team delivers high-quality products through superior engineering, skilled manufacturing, and a strong commitment to safety, quality, and customer satisfaction.As our organization continues to grow, we are seeking an organized, professional, and service-oriented Administrative Assistant to support the day-to-day administrative needs of our organization.Position SummaryThe Administrative Assistant provides front-office and general administrative support to ensure the efficient operation of Northern Transformer's workplace. This role serves as a first point of contact for visitors and incoming calls while supporting office administration, shipping documentation, freight coordination, corporate events, marketing activities, and managers as required.The successful candidate will be organized, qualified, proactive, and comfortable managing a variety of responsibilities in a fast-paced manufacturing environment.Key ResponsibilitiesReception & Office AdministrationAnswer incoming calls promptly and direct them to the appropriate individual or departmentGreet visitors and connect them with the appropriate employee or departmentMaintain visitor security procedures, including monitoring the visitor logbook and issuing visitor badgesPick up, sort, and distribute incoming mailPerform general administrative duties including filing, copying, scanning, printing,



and bindingProvide administrative support to managers and departments as requiredShipping & Operational SupportPrint and prepare manuals and drawings required when transformer units are shippedArrange and coordinate freight pickupsSupport preparation and organization of shipping-related documentationCoordinate with internal departments and external freight providers as requiredOffice Supplies & Workplace SupportMonitor office supply inventory and coordinate replenishment as requiredOrder coffee and maintain appropriate workplace suppliesHelp ensure shared office and reception areas remain organized and appropriately stockedAssist with other day-to-day office requirements as neededCorporate Events & Marketing SupportAssist with planning and organizing corporate events, employee activities, meetings, and customer visitsCoordinate meals, beverages, and other hospitality requirements for clients, visitors, and company eventsAssist with marketing activities and preparation of marketing materialsUse available technology and digital tools to support company communications and marketing initiativesQualifications & SkillsEducation & ExperienceHigh school diploma required; post‐secondary education in Business Administration, Office Administration, or a related field considered an assetMinimum 2 years of relevant administrative, reception, or office support experienceExperience within a manufacturing or industrial environment considered an assetExperience coordinating freight, shipping documentation, or logistics activities considered an assetTechnical SkillsProficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint,



and TeamsStrong general computer and administrative technology skillsAbility to prepare, organize, scan, print, and maintain business documentationFamiliarity with digital marketing and communication tools considered an assetPersonal AttributesExcellent written and verbal communication skillsProfessional, friendly, and customer-service focusedStrong organizational and time-management abilitiesHigh degree of accuracy and attention to detailProactive, resourceful, and willing to take initiativeAble to manage multiple priorities in a fast-paced environmentComfortable interacting with employees, customers, visitors, suppliers, and external service providersAble to work effectively with a culturally diverse teamWorking ConditionsOffice-based environment within a manufacturing facilityRegular interaction with employees, managers, visitors, customers, suppliers, and freight providersFrequent computer, telephone, printing, scanning, and administrative workOccasional manufacturing floor exposure may be requiredSome lifting and handling of office supplies, printed materials, and event supplies may be requiredPPE required when entering designated manufacturing areasCompensation & BenefitsCompetitive salary based on experienceComprehensive benefits packageClean, modern, and collaborative working environmentProfessional development opportunitiesCareer growth within a growing Canadian manufacturerHealth & Safety ResponsibilitiesFollow all company health & safety policies, procedures, and safe work practicesFollow established visitor and site security proceduresUse required PPE when entering designated manufacturing areasReport hazards, incidents, near misses, and unsafe conditions promptlyMaintain a safe, organized, and compliant workplaceSupport Northern Transformer's commitment to safety, quality, environmental stewardship, and continuous improvement

📌 Administrative Assistant (Innisfil)
🏢 Northern Transformer
📍 Innisfil