We're looking for a highly organized, proactive, and detail-oriented Fleet Coordinator to oversee daily fleet operations and ensure vehicle safety, compliance, and efficiency. You'll manage multiple vehicles across locations, coordinate with mechanic shops, support drivers, and stay on top of records, inspections, systems, and insurance-related follow-ups.What a Typical Day Looks LikeYou'll coordinate maintenance and repairs, track vehicle status, support drivers with issues on the road, ensure compliance documentation is current, and keep fleet systems updated. Some days are steady and process-driven; others involve responding quickly to breakdowns, incidents, or urgent scheduling changes.Key ResponsibilitiesFleet & Vehicle ManagementCoordinate and schedule preventive maintenance, repairs, and inspections with assigned mechanic shops by cityManage vehicle check-in/check-out processes with accurate tracking and documentationMonitor vehicle utilization and minimize downtimeArrange, inspect, and monitor tire conditions, including seasonal tire changesMaintain detailed maintenance records, inspection reports, invoices, and service documentationAsset: Familiarity with semi-trucks and heavy-duty vehicle maintenanceSafety & ComplianceConduct and/or review pre-trip and post-trip inspections as needed to ensure safety and readinessEnsure vehicles comply with company policies, safety standards, and applicable DOT, OSHA, and environmental regulationsMaintain current vehicle licenses, registrations, permits, and insurance documentationOversee in-vehicle camera systems (installation, configuration, functionality) to support safety and complianceProactively identify and address safety risks, vehicle issues, compliance gaps,



and risk-related concernsDriver Support & CoordinationBuild strong working relationships with drivers and maintain open communication on vehicle/safety concernsAssist with recruiting, onboarding, training, and evaluating driversMonitor driver performance, safety records, and incident reportsRespond efficiently to breakdowns, emergencies, and accidents--coordinating support and minimizing operational impactUse fleet management software, GPS tracking, and telematics systemsMonitor and track GPS systemsEnsure accurate data entry and reporting for fleet and safety operationsInsurance & Risk ManagementWork with insurance providers to manage claims, incidents, and required documentationSupport investigations and follow-up actions related to accidents or incidentsQualificationsHigh school diploma or equivalent1-3 years of experience in fleet management or a similar roleFamiliarity with fleet management software, GPS, and telematics systemsStrong organizational skills and ability to manage multiple vehicles across locationsCalm under pressure with strong problem-solving instinctsClear communicator with drivers, mechanics, and insurance providersValid driver's license with a clean driving recordCompetitive salary ($45,000-$60,000), based on experiencePerformance-based bonusesHealth, dental, and vision insuranceRetirement savings plan with company matchPaid time off and holidaysIf you're ready to bring structure, urgency, and accountability to a fleet operation--and you take pride in keeping vehicles secure and drivers supported--we'd like to hear from you.QualificationsBehaviorsRequiredThought Provoking: Capable of making others think deeply on a subjectTeam Player: Works well as a member of a groupLeader: Inspires teammates to follow themDedicated: Devoted at task or purpose with loyalty or integrityMotivationsRequiredSelf-Starter: Inspired to perform without outside helpGoal Completion: Inspired to perform well by the completion of tasksAbility to Make an Impact: Inspired to perform well by the ability to contribute to the success...

📌 Fleet Coordinator (Edmonton)
🏢 GreenFox
📍 Edmonton