: Administrative Assistant with Accounts Receivables and Accounts Payable Duties

Position: Administrative Assistant

Location: Lethbridge Hyundai, Lethbridge, AB

Reports to: Controller

Job Type: Full time

Overview

Lethbridge Hyundai is seeking a highly organized and detail oriented Administrative Assistant who will also manage accounts receivables and accounts payable. The ideal candidate will be a proactive and dedicated professional capable of multitasking and working in a fast-paced environment.

Responsibilities

Administrative Duties:

· General Office Support: Provide general administrative support, including answering phones, managing emails, and greeting customers and visitors.

· Documentation: Prepare, organize, and file documents, ensuring accuracy and confidentiality.

· Scheduling: Assist in scheduling appointments, meetings, and events.

· Communication: Facilitate internal and external communication, ensuring information is relayed promptly and accurately.

· Office Supplies: Manage office supplies inventory, placing orders as needed, and maintaining organized storage areas.

· Data Entry: Accurately enter and update information in company databases and systems.

Accounts Receivables:

· Invoice Generation: Prepare and send invoices/statements to customers in a timely manner.

· Payment Tracking: Monitor and track incoming payments, ensuring timely deposits and accurate record keeping.

· Customer Follow Up: Communicate with customers regarding overdue payments, resolving any discrepancies or issues.

· Reporting: Prepare accounts receivable reports for management review.

Accounts Payable:

· Invoice Processing: Receive, review, and process supplier invoices for payment.

· Payment Scheduling: Schedule and prepare payments, ensuring timely settlement of accounts.

· Expense Verification: Verify and reconcile expense reports and statements.

· Record Maintenance: Maintain accurate and up to date records of all accounts payable transactions.

Additional Duties:

· Compliance:



Ensure compliance with company policies and procedures, as well as relevant regulatory requirements.

· Team Collaboration: Work closely with other departments to support overall business operations and objectives.

Qualifications:

· Education: High school diploma or equivalent required; post secondary education in business, accounting, or a related field is preferred.

· Experience: Minimum of 2 years of experience in an administrative role, with experience in accounts receivable and accounts payable.

Skills:

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· Familiarity with accounting software and databases.

· Strong organizational and time management skills.

· Excellent verbal and written communication skills.

· Attention to detail and accuracy.

· Ability to handle sensitive information with confidentiality.

Personal Attributes:

· Proactive and self motivated.

· Ability to work independently and as part of a team.

· Customer focused with a professional demeanor.

· Adaptability to changing priorities and deadlines.

· Ability to think critically.

Benefits:

· Competitive salary and benefits package.

· RRSP employer match program.

· Opportunities for career development and growth.

· Supportive and dynamic work environment.

Interested candidates are invited to submit their resume and cover letter outlining their qualifications and experience.

Lethbridge Hyundai is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We thank all applicants for your interest; however, only those considered will be contacted.

Pay: $21.00-$23.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- Life insurance
- Vision care

Ability to commute/relocate:
- Lethbridge, AB T1J 4V8: reliably commute or plan to relocate before starting work (required)

Application question(s):
- If your education was acquired outside of North America, please provide your IQUAS assessment.

Experience:
- Accounting: 2 years (required)

Work Location: In person

📌 Accounting Assistant (Lethbridge)
🏢 Lethbridge Hyundai
📍 Lethbridge