Are you passionate about designing solutions that shape vibrant, welcoming communities? Do you thrive in a collaborative environment where you can work on transformative projects with a multi-disciplinary team? We are currently seeking an Accounting Operations Specialist to join our Finance department to work out of our Kitchener office.

The Accounting Operations Specialist supports the accurate, timely, and efficient delivery of day-to-day accounting services across the Company. The Specialist is responsible for accounts payable, accounts receivable, employee expenses, cash application, account reconciliations, and month-end activities. The position works closely with project managers, billing coordinators, employees, vendors, and other Finance team members to ensure transactions are properly authorized, accurately recorded, supported by appropriate documentation, and processed in accordance with company policies and accounting standards.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London, Kingston, Ottawa, Barrie and Stratford. Our services include civil and structural engineering, geotechnical engineering, building and environmental science, and land surveying.

As a 100% employee-owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbours live and work.

Responsibilities

- Manage full-cycle accounts payable, including invoice review, coding, purchase order/contract matching, tax compliance, vendor maintenance, statement reconciliations, discrepancy resolution, and payment processing.
- Process accounts receivable transactions, apply customer payments, maintain account records, investigate discrepancies, prepare statements, support collections, monitor aging, and produce related reports.
- Collaborate with Project Managers, Division Managers, Billing personnel, customers, and vendors to resolve invoice, payment, account, and billing issues.




- Prepare bank, credit card, customer, vendor, clearing account, and other balance sheet reconciliations.
- Prepare and post journal entries, including accruals, prepayments, reallocations, corrections, and other recurring or non-routine transactions.
- Support monthly, quarterly, and annual close processes through account analysis, balance reviews, supporting schedules, and deadline-driven reporting.
- Assist with regulatory and year-end reporting, including T4A preparation, sales tax reporting, audits, financial reporting, budgeting, forecasting, and intercompany transactions.
- Ensure compliance with accounting policies, internal controls, authorization limits, segregation-of-duties requirements, and record retention standards through accurate, audit-ready documentation.
- Identify and implement process improvements to enhance efficiency, accuracy, service delivery, and documentation, including procedures, workflows, and desk manuals.
- Participate in financial system implementations, upgrades, testing, data validation, and automation initiatives.
- Safeguard confidential employee, customer, vendor, banking, and company information.
- Provide cross-functional and backup support during absences, peak workloads, and other business needs.
- Perform other related duties as assigned.

Requirements
- Diploma or bachelor’s degree in accounting, finance, business administration, or a related field.
- 3-5 years of progressive accounting experience, preferably in an engineering, architecture, construction, environmental, or professional services organization.
- Experience with accounts payable, accounts receivable, account reconciliations, and month-end close activities.




- Experience in a project-based accounting environment is strongly preferred.
- Progress toward a recognized accounting designation is considered an asset.
- Experience with ERP systems is required; Dynamics 365 Finance & Operations experience is strongly preferred.
- Advanced Microsoft Excel skills and experience with Power BI or comparable reporting/analytics tools. Experience working with external auditors and preparing lender or other external financial reporting packages is an asset.

What we offer
- Integrated, Firm-Wide Collaboration: Work across offices and teams, gaining exposure to diverse perspectives, building strong internal relationships, and contributing to a more connected organization.
- Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set.
- 100% Employee-Owned firm with opportunities for you to purchase shares
- Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
- Training and professional development opportunities
- Reimbursement for annual professional memberships
- Flexible work environment and work-life balance
- Collaborative culture
- The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range
- $23.79-$29.74

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please. MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at [email protected].

This posting is intended to fill an existing vacancy within the organization.

Pay: $23.79-$29.74 per hour

Benefits

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Mileage reimbursement
- In office parking
- RRSP match
- Vision care
- Wellness program

Work Location: In person

📌 Accounting Operations Specialist, Finance - 539 (Kitchener)
🏢 MTE Consultants
📍 Kitchener