Job Title: Compensation Administration Specialist (Contract)Requisition #: 26-0104R1Payband: 09Payband Range: $76,029.00 - $95,038.00Hours/Week: 37.5Posting Date: Friday, September 18, 2026Closing Date: Monday, October 12, 2026 at 11:59 PM ESTVacancy Type: Administration - Full time Temporary ContractPosition SummaryFull-Time Administration, new contract position (immediate need to January 31, 2028)As part of the Total Rewards Team and working in collaboration with the broader HR Department, the Compensation Administration Specialist will ensure that employees are paid accurately and on time and will perform confidential and sensitive administrative duties related to compensation administration. This involves the input and import of employee data into the payroll system, balancing the gross pay and deductions generated, and supporting end-to-end payroll processing, including year-end and government reporting activities.Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement, Monday to Friday, 8:30 am to 4:30 pm, with two days on-site at Conestoga's 3065 King Street E office in Kitchener, and three days remote.ResponsibilitiesInteracts daily to handle requests from employees, colleagues, or other stakeholders, including inquiries of a confidential natureInterprets and implements Collective Agreement requirements related to full-time status, leaves of absence, sick leaves, resignations, layoffs, retirements, reclassifications, promotions, etc., in conjunction with the Total Rewards TeamProcesses regular pay for full-time employees,



plus additional payments such as retroactive pay, overtime, shift premiums, parental leave top-ups, medical absences, ad-hoc payments, special allowances, and expense reimbursementsAdministers pension-related calculations and completes applicable forms related to the CAAT pension planCompletes manual payroll calculations, as required, and updates payroll registers for manual pay adjustmentsCollaborates with the HR Systems team to balance Payroll authorizations and utilizes the payroll previews generated from the system to balance prior to transmission of payrollReviews and confirms all reconcilable deductions generated by the system are correct (Sun Life benefits, CAAT Pension, parking, donations, etc.) based on the payroll preview functionProcesses payroll distribution changes, as required, ensuring accurate processing to the General LedgerCompletes Record of Employment forms for Employment Insurance purposesResponds to Service Canada (HRSDC) requests for information (e.G.



termination inquiries)Monitors and responds to employee inquiries in the team's shared mailboxesSupports with year-end reconciliation and reporting activitiesQualificationsA two-year diploma in Business Administration or Accounting is requiredNational Payroll Institute PCP designation is required; National Payroll Institute PLP designation will be considered an assetFive years of related payroll experience is required; five years in a full-cycle payroll function is preferredThorough and current knowledge of Canada Revenue Agency payroll regulations, with a demonstrated commitment to compliance and integrity in payroll administration, is requiredPayroll processing experience using an HRIS or payroll system (ADP preferred)Must be well versed in the Microsoft Office Suite, including Word, Excel, and Outlook; Advanced Microsoft Excel skills, including experience using Macros, are considered an assetExperience in a unionized environment, interpreting collective agreements, is preferredKnowledge and experience with accounting principles, mathematical calculations, and general ledger cost accounting and distributions are assetsExcellent oral and written communication skills and developed interpersonal and organizational skills are essentialMust be professional, able to maintain strict confidentiality regarding pay and Human Resources matters and thrive in a fast-paced team environmentConestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare students for success, support industry, and workforce needs and promote economic prosperity throughout our region and across Ontario.We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources via the Contact page.

📌 Compensation Administration Specialist (Contract) (Kitchener)
🏢 Conestoga College
📍 Kitchener