About Our OpportunityWorking within the mission, vision, values and person-centred philosophy of the Agency, the PRIYD Administrative Assistant is responsible for ensuring the administrative needs of the program are met and carried out in an efficient manner. This position includes providing direct administrative coordination and support.Flexible scheduling to accommodate life/work balanceThree weeks' vacation for full-time staff * entitlement increases from thereThree paid household leave days a yearTwo paid Wellness Days a yearTwo and a half paid Agency days for full time staffFive paid days for education leave/yearOne paid Moving Day/yearSubsidized professional association annual dues (if applicable)Milestone celebrationsOn-the-job education through various Lunch and LearnsSafe and Respectful Work EnvironmentOpportunities for GrowthOngoing support, mentoring, and recognition to help with engagement and career growthA work culture that values transparency, teamwork, learning, fairness, and integrityHealth and Wellness Resources:Three flex benefit options to meet your individualized needsOption of psychological/counselling services (up to $1500/year)Employee Assistance PlanLong-Term Disability PlanInsurance, Travel insurance, ++Work Hours: 35 hours per week, Monday-Friday 9:00 am-5:00 pmSalary: GS 7 Step 1$25.07 per hourLocation: 1630 East Broadway, Vancouver, BC, with the possibility of working some hours from home if deemed appropriatePosting End Date: Posting will remain open until filledWhat do you need to succeed?Education, Training, ExperienceMinimum of 2-years post-secondary education in business or administration, with 3-years office coodinator/adminstrative experienceAn equivalent combination of education and experience will be consideredRole Qualifications and Skills include, but are not limited toPersonal leadership, including initiative, judgment and decision-making, creativity and innovation; cooperative communication and exceptional interpersonal skillsPersonal effectiveness, including integrity and ethical behavior, personal resilience, adaptability/flexibility, commitment to learningCommitment to excellence,



including results-oriented focus, client-centered service, strategic planning and organizing, professional expertise and technological proficiencyProvide administrative support with respect to all aspects of administrative work, word processing and distribution of correspondence, memoranda, forms, reports, and minutes of meetings, data entry and monthly statistics. Ensure timely transfer of closed files to MCFDDevelop and maintain procedures and systems that affect the smooth functioning of the office and program; ensure forms/documentation is appropriately updated and available. Maintain client files with additions, changes, and closures. Maintain accurate client spreadsheets in MS Access and ExcelProcess program expenses for approval and processingLiaise with the Health and Safety Rep to ensure that the Program Manual, the Health and Safety Manual, Office Policies Manual, and the online information for the Program are up to date and meet CARF accreditation standardsKeep Staff Emergency Contact List up to date and inform the Health and Safety Coordinator of any changesAttend Health and Safety meetings, flag issues of concern related to compliance or adherence to Managers and act as First Aid Attendant and Floor Warden for the siteCollect, collate and organize Client Satisfaction Surveys, Client Feedback forms and Stakeholder Feedback forms in preparation for the quarterly reportsCollect, collate and analyze data to support proposals, program performance reviews, as well as regular reportsKnowledge, Skills, AbilitiesKnowledge of and ability to troubleshoot Windows-based applications, database systems management,



and desktop publishing systemsKnowledge of Microsoft Access and query/report building is considered an assetActive working knowledge of and skills in Excel and WordAbility to design and implement effective and efficient administrative policies and systemsAbility to oversee a large program and geographic regionsExceptionally resourceful, with the ability to effectively problem-solveAbility to prioritize, manage time, and engage in multiple tasks effectively and efficientlySuperior organizational skills, with strong attention to detailSuperior verbal and written communication skillsHigh degree of initiative and superior client and staff service skillsDemonstrated record of professional excellenceExperience with SharePointAdditional RequirementsSuccessful completion of a Criminal Record CheckOccupational first aid, or providedJOIN US FOR A MEANINGFUL CAREER HELPING OTHERS AND BRING YOUR AUTHENTIC SELF!About UsWhen you work with us, you will join a caring team of people who will value you as a whole person. You will also have the opportunity to do meaningful, leading-edge work that has a direct impact on the local community.At Family Services of Greater Vancouver, we have been helping people in crisis since 1928. We are a non-profit working to support and empower individuals, families, and communities. We offer programs and services designed to help people develop the skills, knowledge, and confidence to create positive change in their lives. Our staff operates from an evidence-based, trauma-informed lens to meet people where they are and get them where they want to be.We help people develop skills and knowledge, empowering our neighbours to create positive change in their lives. Our team is made up of more than 360 staff, including expert counsellors and support workers who provide compassionate, client-centred care to youth experiencing homelessness, families and children impacted by trauma, victims of domestic violence, and other vulnerable people from an evidence-based, trauma-informed lens. We believe in building a brighter future for all British Columbians and providing a supportive and inclusive workplace for all our staff.

📌 Administrative Assistant (Vancouver)
🏢 Family Services of Greater Vancouver
📍 Vancouver