Behind every success is a team of dedicated experts driving us forward. Our corporate functions don't just support — they lead, shaping the company's path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.The Contract Administrator supports the contract management team by executing a variety of contract-related activities involving low-complexity agreements. This role is primarily responsible for drafting, reviewing, routing, tracking, and maintaining contract documentation while ensuring compliance with corporate policies, applicable laws, and customer requirements. The position also contributes to continuous improvement initiatives aimed at streamlining contract workflows and enhancing documentation practices. This is a role designed to support Contract Managers with administrative and coordination tasks in a fast-paced environment.Key responsibilities include:Prepare, review, and process low-complexity agreements such as Non-Disclosure Agreements (NDAs), consulting agreements, COTS agreements, and standard supply agreementsCoordinate the review of shipment handover documentationMaintain accurate and up-to-date contract files, records, logs, and tracking reportsEnsure contract templates and clause libraries are used correctly and consistentlyMonitor contract expiry dates and support standard renewal processesSupport the preparation of purchase order documentation, contract amendments, and administrative contract updatesCollaborate with senior contract management, legal, business development, operations, and finance teamsParticipate in proposal preparation, customer correspondence, and liaison activitiesProcess & Continuous Improvement: Identify opportunities to streamline contract intake, routing, approval,



and archival processesSupport the documentation of standard operating procedures (SOPs), workflows, and toolsAssist with the implementation, maintenance, and use of contract management systems (CMS/CLM tools)Participate in team initiatives focused on improving efficiency, compliance, and reportingCompliance & Governance: Ensure contracts are administered in accordance with corporate contracting policies, delegations of authority, approval frameworks, applicable laws, regulations, and customer requirementsSupport audit and compliance activities by providing contract documentation and data as requiredThis role offers exposure to a high volume of defense-related contracts and provides a strong learning opportunity within a team of highly experienced professionals.Minimum QualificationsDiploma or Bachelor's degree in Business Administration, Commerce, Law, Public Administration, Legal Studies, or a related field, or equivalent practical experienceMinimum of 2 years of experience in contract administration, legal operations, procurement, or another document-heavy administrative role (co-op or internship experience will be considered)Strong attention to detail and accuracy in reviewing contractual documentsStrong organizational and time management skills with the ability to prioritize multiple requestsBasic understanding of contract structures and common contractual termsStrong written and verbal communication skillsProficiency with Microsoft Office tools (Word,



Excel, SharePoint)Ability to work independently and collaboratively in a quick-paced environmentAbility to multitask, learn quickly, and demonstrate resourcefulnessPreferred QualificationsBilingualism (English and French)Prior exposure to defense, aerospace, or highly regulated environmentsExperience working with contract management systems (CMS/CLM tools)Internship or early-career experience in a legal or contract-focused roleBenefitsAttractive employee benefitsAn environment where your initiatives will be recognized and valuedThe opportunity to work on a variety of projects on a multidisciplinary teamPossibility to work from home occasionallyFlexible schedulesAbout CAEAt CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.Position TypeRegularEqual Opportunity & AccommodationsCAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available.Data PrivacyPrivacy Statement | CAECAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

📌 Contract Administrator (Montreal)
🏢 3M HEALTHCARE
📍 Montreal