GOLDEYE FOUNDATION SOCIETY

Bookkeeper

Position Overview

Goldeye Foundation Society is seeking an experienced contract. The bookkeeper to provide ongoing bookkeeping and financial administration support for the Goldeye Foundation Society and Goldeye Lake Mountain Resort.

Reporting to the Executive Director, the Contract Bookkeeper will be responsible for maintaining accurate and timely financial records, accounts payable and receivable, bank and credit card reconciliations, payroll administration, GST, grant tracking, monthly financial reporting and year-end preparation.

The successful contractor will work closely with management and the organization's external accountant/auditor to ensure strong financial controls, accurate reporting and compliance with applicable requirements.

The role requires a high degree of accuracy, confidentiality, organization, independence and financial integrity.

Key Responsibilities

1. General Bookkeeping & Accounting

- Maintain accurate general ledger accounts.
- Record and code financial transactions to the appropriate accounts.
- Prepare and post journal entries as required.
- Reconcile bank accounts on a regular basis.
- Reconcile credit card accounts and supporting documentation.
- Maintain accurate financial records for both:
- Goldeye Foundation Society
- Goldeye Lake Mountain Resort
- Maintain accurate records of intercompany transactions and transfers.
- Maintain appropriate electronic and paper financial records.
- Identify and communicate financial discrepancies or concerns to management.

1. Accounts Payable

- Receive, review, code and process supplier invoices.
- Ensure invoices have the appropriate approvals before payment.
- Prepare payments in accordance with established procedures.
- Process employee and management expense claims.
- Monitor outstanding payables and assist with cash-flow planning.
- Ensure supplier accounts are kept current and late-payment penalties are avoided.
- Maintain organized supporting documentation for all payments.

1. Accounts Receivable

- Prepare and issue customer invoices and statements.
- Record payments and deposits accurately.
- Monitor outstanding accounts receivable.
- Follow up on overdue accounts as directed by management.
- Work with the reservations team to ensure group and guest invoices are accurately recorded and collected.
- Ensure reservation-related revenue is properly recorded in the accounting system.
- Reconcile accounts receivable balances.

1. Payroll Administration

- Collect and review employee timesheets.
- Process payroll through the applicable payroll system.
- Maintain accurate employee payroll records.
- Process payroll deductions and remittances.
- Track vacation and other applicable payroll-related balances.
- Coordinate with management regarding payroll changes, new hires and employee departures.
- Maintain payroll documentation and support year-end payroll reporting.
- Ensure payroll information is submitted accurately and on time.

1. GST & Government Remittances

- Maintain accurate GST records.
- Reconcile GST accounts to revenue and expenses.
- Prepare GST information and filings as required.
- Ensure applicable government remittances are completed accurately and on time.
- Maintain supporting documentation for CRA requirements.

1. Grants & Restricted Funding





- Track grant revenue and related expenditures.
- Maintain supporting documentation for grant-funded expenses.
- Assist management with financial reporting requirements associated with grants.
- Reconcile grant accounts and ensure expenditures are recorded appropriately.
- Provide management with updates on grant balances and spending as required.

1. Monthly Financial Reporting

- Prepare monthly financial statements for management review.
- Provide management with current revenue and expense information.
- Prepare budget-to-actual reporting.
- Identify significant variances and bring them to management's attention.
- Provide financial information required for management and Board reporting.
- Ensure monthly bookkeeping is completed in a timely manner.

1. Budget & Cash Flow Support

- Assist management with annual operating and capital budgets.
- Track actual results against approved budgets.
- Identify material variances.
- Assist with cash-flow forecasting.
- Provide financial information to support operational and capital decisions.

1. Year-End & External Accountant/Auditor Support

- Complete year-end bookkeeping and account reconciliations.
- Prepare working papers and supporting documentation.
- Coordinate with the organization's external accountant/auditor.
- Provide requested financial records and documentation in a timely manner.
- Assist with year-end financial statements and reporting.
- Ensure financial records are complete and organized for the year-end process.

1. Financial Systems

- Maintain the organization's accounting system, currently Sage 50, or other system designated by management.
- Maintain appropriate financial system access and security.
- Ensure accounting records are current and accurate.
- Work with management and external accounting support to resolve accounting system issues.
- Maintain organized electronic financial records.

1. Charitable Organization Support

- Maintain financial records in accordance with the requirements applicable to the Goldeye Foundation Society.
- Assist with charitable receipt documentation and financial records.
- Ensure charitable donations and related transactions are properly recorded.
- Bring any potential concerns regarding charitable financial requirements to the attention of management and/or the organization's professional advisors.

Contractor Expectations The Contract Bookkeeper will be expected to:
- Work independently and manage bookkeeping deadlines effectively.
- Maintain strict confidentiality of financial, employee, donor, guest and organizational information.
- Maintain professional accounting and bookkeeping standards.
- Provide timely communication to the Executive Director and General Manager.
- Maintain clear and organized financial records that can be readily reviewed by management and external accountants.




- Identify issues proactively rather than waiting for errors to be discovered during year-end.
- Maintain appropriate segregation of duties and payment authorization controls.
- Follow all applicable organizational policies and financial procedures.

Qualifications & Experience

Required

- Minimum 5-7 years of bookkeeping/accounting experience.
- Experience with computerized accounting systems; Sage 50 experience is an asset.
- Experience with accounts payable and accounts receivable.
- Payroll processing experience.
- Experience with bank and credit card reconciliations.
- Experience preparing monthly financial reports.
- Strong understanding of GST and Canadian bookkeeping practices.
- Strong attention to detail and accuracy.
- Ability to work independently and meet deadlines.
- High level of integrity and confidentiality.

Assets:
- Experience working with a non-profit or charitable organization.
- Familiarity with CRA Charities Directorate requirements.
- Experience with grant accounting and reporting.
- Experience with hospitality, accommodation, resort or tourism operations.
- Familiarity with WebRezPro or similar reservation systems.
- Experience working with organizations that maintain multiple sets of books or related entities.
- Experience supporting year-end audits or external financial reviews.

Key Attributes The successful contractor will demonstrate:
- Excellent attention to detail.
- Robust organizational and time-management skills.
- Financial integrity and discretion.
- Strong communication skills.
- Analytical and problem-solving ability.
- Initiative and ability to work independently.
- Ability to meet recurring deadlines.
- Professional judgment.
- A practical, hands-on approach.
- Ability to work collaboratively with management and resort staff.

Reporting Relationship

Reports to: Executive Director

Works closely with: General Manager, external accountant/auditor and Board-designated financial representatives.

Contract Structure

Position: Contract Bookkeeper

Status: Independent Contractor

Location: Remote / hybrid, with periodic onsite or virtual meetings as required

Hours: To be determined based on operational requirements

Contract Term: To be determined

Compensation: Contract hourly rate or monthly retainer, to be negotiated based on experience and scope of services

Performance Expectations The Bookkeeper will be expected to maintain:

- Current and accurate financial records.
- Timely monthly reconciliations.
- Accurate AP and AR records.
- Accurate and timely payroll processing.
- Timely GST and other required remittances.
- Complete grant financial records.
- Monthly financial reporting for management.
- Organized year-end records.
- Accurate records for both Goldeye Foundation Society and its operating entity.
- Clear documentation supporting all significant financial transactions.

About the Role This is an important financial support role within a growing mountain resort and charitable organization. The successful contractor will play a key role in providing management with reliable financial information while helping establish strong financial systems and controls as Goldeye Lake Mountain Resort continues its redevelopment and growth.

Pay: From $40.00 per hour

Expected hours: 10.0 – 20.0 per week

Work Location: On the road

📌 Book Keeper (Nordegg)
🏢 Goldeye Foundation Society
📍 Nordegg