The Sarens Group is a recognized world leader in heavy lifting and engineered transport. With state-of-the-art equipment, value-added engineering and a top-tier team of professionals, Sarens offers our customers creative solutions to today's heavy lift and transport challenges.

Our success at Sarens lies in our entrepreneurial spirit: "Nothing too heavy, nothing too high." With 101 entities in 51 countries, we have a proven ability to meet the greatest heavy lift and transport challenges around the globe.

We are currently hiring for an open-minded, solution-driven and people-focused Branch Administrator to work out of Fort Saskatchewan, AB.

As a Branch Administrator, you will be tasked with ensuring the team at Sarens Canada is provided with exceptional administrative services. Specifically, you will be tasked with:

- Follows-up all input delivered by relevant stakeholders and takes the necessary actions.
- Preparing customer invoices and proforma invoices based on completed work orders, timesheets and supporting documentation
- Reviewing billing information to ensure rates, hours, equipment, personnel, travel and other applicable charges are captured correctly
- Ensuring all required backup documentation is included with customer invoices
- Submitting invoices through customer portals or other required billing systems
- Coordinating with Operations and Sales to resolve invoicing issues and ensure timely billing
- Maintaining accurate invoicing records and assisting with month-end billing requirements
- Working within D365/AX and other company systems as required
- Following up on missing purchase orders, approvals and invoice discrepancies
- Supporting month-end invoice processing and accrual requirements
- Keeps the ERP data-base up-to-date.
- Collects, reads, shares, follows-up and files all relevant documents.
- Creates and follows up a weekly and/or monthly planning.




- Prepares invoices and PO’s as per company procedures.
- Has regular contact (by mail, phone,…) with all relevant internal and external stakeholders.
- Create reports based on ERP data or other data regularly or upon request by the manager or supervisor.
- Being a positive team member and an ambassador of Sarens towards all stakeholders.
- Carries out any other prevalent activities which can be reasonably demanded and/or which are necessary for the company and/or department.

We are looking for a career-oriented individual who has an open mind and a no-nonsense, down-to-earth mentality. As a Branch administrator, you will possess the following key characteristics:
- Committed to prevention and zero workplace accidents
- Customer-focused
- Disciplined and committed to quality
- Flexible
- Loyal, honest and sincere
- Collaborative in their approach to working with people, both individually and in a group
- Communication and listening skills
- Attention to detail

The ideal candidate will have the following technical capabilities:
- Between 4-5 years of experience in an administrative role;
- Familiarity with excel and payroll software would be an asset;
- Familiarity with Microsoft D365 considered an asset;
- Experience with accounts payable would also be an asset;
- Highly organized; and
- Comfortable interacting with people.

We will provide you with a competitive salary, based on experience, and full employer-paid health and wellness benefits. Additionally, you are eligible for RRSP matching after your first year of employment. We appreciate your interest in this position and will carefully review each application. We can only interview those candidates who are the right fit.

Pay: $60,000.00-$70,000.00 per year

Perks

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Work Location: In person

📌 Branch Administrator (Fort Saskatchewan)
🏢 Sarens Canada
📍 Fort Saskatchewan