About the Company:Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and provides services to the construction industry, including but not limited to labour, floor leveling, multi-stage cleaning, site safety inspections and safety training. With more than 17 years of experience, we partner with businesses across sectors and collaborate closely with builders, trades, contractors, and project managers to ensure the well-being of workers and the seamless execution of construction projects.Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to various departments.Key Responsibilities (Not Limited To):Create and submit construction proposals and tendersAgreement/ Purchase Order review, including accompanying start up/ongoing documentsCorrespondence with clients related to submitted proposals, agreements in place and retrieval of purchase ordersProvide administrative support to the management team and other departments as neededManage calendars, schedule appointments, and coordinate meetings and conferencesPrepare and distribute correspondence, memos, and reportsHandle incoming and outgoing mail and packagesMaintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessibleAnswer and direct phone calls,



taking messages when necessaryGreet and assist visitors, ensuring they have a positive experienceAssist with special projects and events as assignedQualifications:2-5 years of experience in an administrative role supporting a construction company, builder or tradeExperience with construction project estimationExperience with client/builder relationsKnowledge of construction billing practices (i.E. progress draws etc.)General knowledge of construction scope of workStrong organizational skills with the ability to prioritize tasks and manage time effectivelyExcellent written and verbal communication skills, with attention to detailProficient in using computer software and applications, including MS Office SuiteAbility to work independently and as part of a team, demonstrating a proactive and positive attitudeMust have a vehicle and G driver's licenseWhat Safeline Group Offers:Competitive salary and advantages packageOpportunity for growth and advancement within the companyCollaborative and supportive work environmentProfessional development opportunitiesMeaningful and rewarding work that contributes to the safety and well-being of othersSafeline Group of Companies is an equal opportunity employer, and we are committed to fostering a diverse and inclusive workplace. If you require accommodation throughout the recruitment and selection process, we will work with you to meet your needs..Job Types: Full-time, PermanentPay: From $40,000.00 per yearBenefits:Company eventsExtended health carePaid time offWork Location: In person

📌 Administrative Assistant (Vaughan)
🏢 Safeline Group of Companies
📍 Vaughan