Summary: Under the direction of the Supervisor, the Program Assistant is a key player in supporting program teams day-to-day. They are responsible for providing a variety of reception and clerical support; this includes telephoneand reception duties and all manners of word processing, preparing correspondence, reports and maintaining files and related filing systems. The Program Assistant will work on several tasks and projects at once and provide support to different program teams as needed. Responsibilities and Duties Provide duties related to program areas such as directing callers and providing information to clients, visitors and volunteers to the appropriate program or staff person. Provide up-to-date information pertaining to the Society, make referrals to other agencies if SHARE does not/cannot be of assistance. Assist with intake and client/applicant tracking, checking program requirement documentation for accuracy and completeness. Provide clerical and administrative support to management and other program staff: arrange meetings, schedule appointments, book rooms for meetings.



Prepare agendas and supporting material for distribution and take minutes at meetings as required. Perform word processing, data input and typing support to prepare correspondence, meeting minutes, forms, client/volunteer information, letters, and memos. Perform data entry functions such as inputting information into databases and contact lists; maintains and updates filing, inventory, mailing lists, registers and/or other records either manually or using a computer. Uses desktop software applications to generate spreadsheets, reports and other documents as required; Compiles data and produces reports and statistics as required; undertakes basic analysis and identifies key findings. Maintains a variety of financial records such as petty cash fund, purchase orders, cheque requisitions, process incoming money and invoices as directed in program policies, this includes documentation, receipt and preparing

📌 Program Assistant - Casual (Port Moody)
🏢 Share Familymmunity Services Society
📍 Port Moody