Relief Condominium ManagerDEL PROPERTY MANAGEMENT INC.Toronto, Ontario, Canada (On-site)Department: OperationsReports To: District ManagerLocation: GTAJob Type: Part-Time/HourlyPosition SummaryThe Hourly Relief Manager serves as temporary coverage for full-time Condominium Managers during vacations, absences, special projects, or interim vacancies. This role provides comprehensive property management services to maintain operational continuity across condominium properties. Hours cannot be guaranteed, and assignments are made on an as-needed basis. This position offers excellent learning opportunities for individuals seeking to enter the property management industry and gain experience for permanent career advancement.Key ResponsibilitiesAdministrative Operations & Correspondence – 25%Check and process daily mail and email communicationsRegister incoming invoices and prepare for processingOpen all correspondence (except "Private and Confidential" items)Prepare response letters to residents and maintain correspondence logsDate stamp, copy, and file all communications in resident filesPrepare correspondence summaries for Board meeting reportsMaintain organized filing systems and resident recordsUpdate and manage Del's bi-weekly courier documentationResident Services & Communication – 20%Answer phones and check the answering machine regularly throughout the dayHandle resident inquiries and complaints promptly and professionallyTake detailed messages and follow up on resident concernsProvide information regarding building policies, procedures, and servicesMaintain qualified and courteous relationships with all residentsEnsure resident concerns are addressed within 3 working daysReview and process Requests for Service efficientlyBuilding Operations & Maintenance Coordination – 15%Coordinate with the Superintendent and building staff on daily operationsReview security reports and highlight items requiring attentionPrepare repair lists and maintenance requests for the SuperintendentAccompany trades when the Superintendent is unavailableInspect completed work by tradesmen as neededContact tradespeople for routine maintenance and repairsMonitor building systems and report any operational issues.Financial Administration & Record Keeping – 15%Process and register incoming cheques from Del Property ManagementReview all cheques before forwarding for Board signaturesCoordinate the cheque signing process with Board membersMaintain accurate cheque registers and provide daily reports to Head OfficeAssist with budget monitoring and expense trackingPrepare financial documentation for Board reviewMaintain current ownership and resident information systems.Board Support & Meeting Coordination – 10%Prepare documentation for Board meetings as requiredAssist with Annual General Meeting (AGM) setup and logisticsPrepare resident packages, labels, and forms for meetingsRegister unit owners at meetings when neededDistribute meeting minutes to Board members and maintain minute booksFile Board resolutions in Policy ManualSupport special project coordination as directed by the Board.Software Systems & Technology Management – 10%Maintain Building Link, Condo Control Central, or other property management softwareKeep front desk software systems current and fully functionalInput necessary data to maintain organized and accessible corporate recordsUpdate resident/owner computer systems daily or as requiredManage access control systems (add/delete fobs as needed)Print and file resident information for security purposesPrepare updated resident information sheets (license plates, phone numbers, locker/parking lists)Compliance & Documentation – 5%Prepare status certificates for sales and mortgagesComplete required log sheets and ensure proper Board signaturesApply corporate seal and coordinate with lawyers for document pickupMaintain and update Policy Book with current Board-approved policiesEnsure compliance with the Condominium Act and the Corporation documentationFile copies in the appropriate unit files and send documentation to Del Property ManagementOrder and maintain adequate supplies of required formsRequired Knowledge & SkillsStrong understanding of condominium operations and management principlesExcellent written and verbal communication skillsProficiency in property management software systemsKnowledge of the Condominium Act and related legislationAbility to work independently with minimal supervisionStrong organizational and time management skillsProfessional demeanor when interacting with residents, Board members, and contractorsBasic financial and administrative skillsFlexibility to adapt to different property requirements and proceduresWorking ConditionsVariable schedule based on coverage needs across multiple propertiesMay be required to work evenings and weekends, depending on assignmentPosition involves both office work and building inspectionsMust be able to coordinate with various stakeholders, including residents, Board members, contractors, and building staffNo guaranteed hours; work availability depends on operational needsCareer Development OpportunityThis position serves as an excellent entry point into the property management industry, providing hands‐on experience with all aspects of condominium management. Relief Managers gain exposure to diverse properties and management challenges, making them strong candidates for permanent management positions as they become available.Additional RequirementsMust maintain confidentiality regarding resident and corporate informationAbility to enforce Corporation By-laws and Rules, and RegulationsProfessional appearance and demeanor requiredReliable transportation to travel between different property assignmentsStrong problem-solving skills and ability to handle emergenciesLimited or General License Required

📌 Relief Condominium Manager (Toronto)
🏢 Socket.dev
📍 Toronto