We are seeking an organized, detail-oriented, and proactive Administrative Assistant to provide day-to-day administrative and organizational support within a private organization in Barrie. The successful candidate will assist with scheduling, documentation, coordination, follow-up, and general administrative tasks while supporting a variety of ongoing business and operational needs.This role is well suited to a dependable professional who is comfortable managing competing priorities, handling confidential information, taking initiative, and adapting to changing needs. The successful candidate will have the opportunity to work closely with senior leadership while continuing to develop their administrative and coordination experience.Position: Administrative AssistantEmployment Type: Part-Time, Temporary to StartHours: Approximately 24 hours per weekPotential: Chance to develop into a full-time and/or permanent position; however, ongoing employment is not guaranteed.About the OpportunityThis position is well suited to someone who enjoys variety, takes initiative, and takes pride in keeping things organized and moving forward.Responsibilities will include a combination of administrative, coordination, and organizational support. Priorities may change throughout the day, so the successful candidate should be comfortable managing multiple tasks and adapting as needs evolve.The role may include calendar and appointment management, expense and invoice organization, vendor coordination, document management, meeting preparation, follow-up, and support for ongoing projects.Key ResponsibilitiesCalendar & SchedulingManage calendars, appointments, and meetingsCoordinate scheduling changes and upcoming commitmentsTrack important dates, deadlines,



and follow-upsAssist with meeting coordination and preparationOrganize receipts and expense documentationAssist with invoice administrationMaintain accurate records and supporting documentationKeep administrative information organized and accessibleCommunicate with vendors, contractors, and external service providersCoordinate appointments and schedulingFollow up on outstanding itemsGather information and confirm completion of commitmentsDocument & Project SupportOrganize and maintain electronic and physical filesTrack important documentation, action items, and deadlinesAssist with meeting preparation and follow-upSupport various administrative, operational, and project-related activitiesGeneral Administrative SupportProvide day-to-day administrative assistance as requiredAssist with a variety of personal and business-related administrative tasksTake on additional responsibilities as priorities evolveWhat We're Looking ForThe ideal candidate will have approximately 1–3 years of experience in an administrative or coordination-focused role.Relevant backgrounds may include:Administrative AssistantJunior Executive AssistantExecutive AssistantOperations CoordinatorPersonal AssistantCandidates with less direct Executive Assistant experience may still be considered if they demonstrate strong organization, professionalism, initiative, communication skills,



and the ability to learn quickly.Qualifications & SkillsHigh school diploma required; post-secondary education is an assetApproximately 1–3 years of relevant administrative or coordination experienceStrong organizational and time-management skillsExcellent attention to detailStrong written and verbal communicationComfortable managing calendars and appointmentsExperience with document and information organizationComfortable handling invoices, receipts, and expense documentationStrong follow-up and task-tracking abilitiesProfessional telephone and email communicationGeneral computer proficiencyAbility to manage multiple priorities effectivelyStrong judgment and problem-solving skillsPersonal AttributesThe successful candidate will be:Highly organized, dependable, and detail-orientedProfessional, personable, and trustworthyDiscreet and comfortable handling confidential informationProactive, resourceful, and adaptableComfortable taking initiative and working independentlyStrong at following through on tasksEager to learn and take on additional responsibilitiesConfidentiality & ProfessionalismThis position involves working closely with senior individuals and may provide access to sensitive personal, financial, business, scheduling, and operational information.Discretion, confidentiality, sound judgment, and professional boundaries are essential.This is an initially part-time and temporary opportunity, at approximately 24 hours per week. There is potential for the position to develop into a full-time and/or permanent opportunity based on organizational needs and performance, but this cannot be guaranteed.The role may involve a combination of business and personal administrative support. Candidates should be comfortable working in an environment where responsibilities can vary and priorities may change.Why Consider This Opportunity?This opportunity is well suited to a junior administrative professional looking to expand their experience beyond a traditional administrative role. The successful candidate will gain exposure to a broad range of administrative, coordination, operational, and project-based responsibilities while working closely with senior leadership.

📌 Administrative Assistant (Barrie)
🏢 Fuze HR Solutions
📍 Barrie