ABOUT THIS CAREER OPPORTUNITYBlack & McDonald's Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.The Onboarding Administrator supports the Power Generation Region by delivering accurate, timely, and well organized administrative assistance throughout the onboarding process. This role ensures that all onboarding activities are carried out in alignment with established policies, quality standards, and regulatory requirements. Working closely with the Onboarding Coordinator, HR partners, and site teams, the Onboarding Administrator helps maintain documentation, prepare onboarding materials, track progress, and facilitate a smooth and professional experience for all new hires.DUTIES AND RESPONSIBILITIESHiring & OnboardingPrepare hire kits, print schedules and Computer-Based Training (CBT) listsDistribute, collect, verify hire paperwork, TLD forms and qualification cardsScan and process IDs, qualification cards, TLD formsMonitor recent hires in onboarding roomSet up Client eLearning profiles as requiredActivate new hires in client Training/Onboarding systems (e.G. OPG ONboard)Monitor and track CBT progress continuously, ensuring trainees are progressing at a sufficient rateDaily attendance tracking, filing & reportingCreate and submit timesheets for recent hires (Skilled Trades (BTU) Only)Prepare Report to Site notificationsEnroll new hires biometrics (fingerprint) in the client job clock (BTU Only)Mailboxes, Calendars and CommunicationMonitor shared mailbox and process requests as neededMaintain PGR Onboarding calendar - secure room bookings, notify facilitators and stakeholders etc.)Communicate information to internal/external stakeholdersSchedule team/department meetings & record/distribute minutesProvide general administrative support to the teamTravel and Board AllowancesProvide instructions for and distribute Allowance Applications to new hiresCollect supporting documents from new hires and provide to Travel and Board Admin (Finance)Assist other departments/teams with audits as neededTraining,



Learning & Development and other Admin supportCoordinate with the Training and Learning & Development teams to roster new hires for required Plant Access Training (PAT)Assist with processing and submission/upload of TLD renewal formsWork with Training Coordinators and Learning & Development Coordinators on other duties as assignedDocument Control and Records ManagementMaintain Tracking Logs (help requisitions, employee information, clearances, terminations, etc.)Ensure the current revision of the Hire Kit is usedMaintain project libraries (training files, help requisitions, dispatch slips, etc.)Document and notify training coordinator or manager of issues in a timely mannerCOMPETENCY REQUIREMENTSCommunicates effectively (excellent verbal and written communication skills).Customer FocusHolds self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload).Problem Solving and Innovation (Strong analytical and critical thinking skills).Teamwork and Collaboration (Demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)EDUCATION REQUIREMENTSCompletion of a College certificate or University degree in Business Administration, Human Resources, or a related field is requiredTraining or coursework related to office administration, HR processes, or records management is an assetExperience with onboarding, HR systems, or training platforms is considered an assetCompletion of relevant safety or industry‐related training is an asset (e.G., nuclear/site onboarding requirements)WORK EXPERIENCE REQUIREMENTS2–4 years administrative experienceExperience supporting onboarding, HR,



or training‐related workflowsExperience maintaining records and processing documentationFamiliarity with onboarding, training, or eLearning systemsExperience coordinating schedules, room bookings, or logisticsExperience handling confidential employee informationSKILLS, ABILITIES, AND OTHER REQUIREMENTSStrong understanding of training processes and administrative workflowsProficiency in Microsoft Office (Excel, Word, Outlook, Teams)Ability to maintain accurate records and follow document control standardsStrong attention to detail when preparing hire kits and processing paperworkEffective communication skills for working with new hires, internal teams, and client partnersAbility to manage multiple priorities and deadlines in a fast‐paced environmentComfortable navigating onboarding systems, training platforms, and eLearning toolsStrong organizational, problem‐solving, and follow‐through skillsAbility to handle confidential information with discretionCustomer‐service oriented with a professional and supportive approachWORK PERKS & BENEFITSCompany paid health and dental benefitsOpportunity to participate in community and wellness initiativesTeam building eventsAccess to a dynamic Employee & Family Assistance ProgramOpportunity for ongoing professional developmentRewards and recognitionScholarship Program for employee dependentsCOMPENSATIONThe expected salary range for this role is between $50,000/annually and $65,000/annually. The starting salary will be based on several factors such as the successful candidate's qualifications, including but not limited to education, experience and overall competencies. Salary is one component of Black & McDonald's total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, and career development programs.APPLICATION PROCESSBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

📌 Onboarding Administrator (Nuclear) (Pickering)
🏢 Black & McDonald
📍 Pickering