Executive Assistant to the CEO & CTO Procharted — Burnaby, BC (Hybrid) Full-Time | Salary: $55,000–$65,000 CAD/year

About the Role

Procharted is looking for an organized, proactive Executive Assistant to support our CEO and CTO and keep both of their day-to-day operations running smoothly. You'll manage two busy, sometimes competing calendars, act as a trusted point of contact across business and technical teams, and help both leaders stay focused on what matters most. This is a great opportunity for someone early in their EA career who's looking to grow into a high-trust role partnering directly with senior leadership.

This is a hybrid role based out of our Burnaby office.

What You'll Do

- Manage and prioritize calendars for both the CEO and CTO, scheduling meetings and resolving conflicting priorities across two busy schedules
- Prepare correspondence, presentations, board/leadership meeting materials, and minutes
- Act as a point of contact between the CEO/CTO and internal teams (including engineering), external stakeholders, and partners, handling inquiries with professionalism and discretion
- Organize and maintain files, records, and documentation
- Support planning and logistics for meetings, offsites, and company events
- Assist with basic office administration and vendor coordination




- Take on ad hoc projects and research as assigned by either executive

What You Bring
- 1–3 years of experience in an administrative, executive assistant, or office coordination role
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail, with the ability to juggle multiple priorities
- Proficiency with Microsoft Office and/or Google Workspace (calendar, email, docs, slides/presentations)
- Discretion in handling confidential and sensitive information
- A proactive, solutions-oriented mindset and comfort working in a fast-paced environment
- Post-secondary education in business administration or a related field is an asset, but not required

Nice to Have
- Experience supporting senior leadership or a small/growing team
- Comfort working in a tech or startup-paced workplace, and coordinating with engineering/technical teams
- Familiarity with project management or expense-tracking tools (e.g., Asana, Trello, Expensify)
- Notetaking or minute-taking experience for leadership meetings

Pay: $55,000.00-$65,000.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Work Location: Hybrid remote in Burnaby, BC

📌 Executive Assistant to CEO (Burnaby)
🏢 ProCharted
📍 Burnaby