(1 Position Available)DutiesReporting to the Manager of Cenovus Energy Hub and Arena's, the Event Coordinator is responsible for bidding, planning, organizing and coordinating large sporting events, concerts, meetings, exhibitions, trade shows, festivals, fundraisers and other special events. The Event Coordinator will liaise with internal staff, and a variety of community groups, boards and other organizations with the goal of bringing major events to the Cenovus Energy Hub. This position will assist with facility bookings and registrations as well as implementing marketing strategies. The Event Coordinator will also prepare invoicing and contracts, assist in the training of staff and perform other related duties as assigned.Position PostingEvents Coordinator, Cenovus Energy Hub(1 Position Available)Term of Employment: Full time, ContinuingRate of Pay: Band 6: $39.86 - $43.53 per hour (Subject to CUPE 1015 Agreement)Location: City Hall/Cenovus Energy HubEvent ManagementDevelop and implement event business plan in accordance with City of Lloydminster policies and procedures.Generate revenue, community pride, while creating lasting business relationship through the creation and development of large eventsBudget, organize, coordinate and facilitate large scale events based at the Cenovus Energy HubResearch, prepare, and present bid documents including timelines, communication / marketing strategy, risk assessment and event budget to Manager, CEHAssist community organizations with event bid submissionsFacilitate events by coordinating with contractors, event organizers, promotors, community groups, partner organizations, volunteers, internal stakeholders and staff.Create reports to evaluate events and provide recommendations for future eventsEnsure that booking parties are informed regarding, and adhere to the City's safety policies, procedures and systemsCo-ordinate, monitor and assist in training staff, contractors and volunteers who operate and staff eventsDetermine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services,



and arrange for and manage contracts for these servicesCommunicate with internal employees and ensure deliverables are possible within facilitiesSupport community events where needed.Relationship/Business CoordinationLiaise with City departments, user groups, and community stakeholders in bringing major events to Lloydminster CommunityWork with the Coordinator, Corporate Sponsorships to acquire sponsorships for eventsEnsure that all booking technical requirements are communicated to the Facility Manager.Build cohesive relationships with Promotors, Booking Agents, Sporting organizations, Internal and External stakeholders and other City Departments with a strong focus on customer serviceSit on committees per direction of Manager, CEHBuilds and fosters client network of referrals to ensure repeat customers while creating new opportunities for growthActively seek to develop long-term, repeat business relationship with existing and new customers, in alignment to the long-term strategy of the business.AdministrationAssist in preparing grant applications and writing follow up reportsDevelop marketing, communication and social media strategies. Coordinate implementation in conjunction with facility manager, communications department and stakeholdersMaintain all records relating to eventsOversee fulfillment of agreements, ensure proper communication, monitor reporting, coordinate the preparation and administer all agreements, invoices, collection and account financials in accordance with City standards.Provide annual revenue and expenses budgets to managerPrepares statistical and data reports as required.Works closely with Economic Development to provide metrics of economic growth during and after eventsPrepare reports for City Council as requiredOther related duties as requiredScheduleThe position is mainly office based, Normal working hours are between 8:00 am and 5:00 pm, with the occasional requirement to work outside these hours.QualificationsCompletion of a two-year post-secondary diploma in Event Management,



Tourism Management or a related field from a recognized institution.3 years experience with, bidding, planning and implementation of large scale eventsProactive, self-motivated, and adaptable with the ability to work independently or as part of a team is essentialKnowledge of the interests and functions of community groups and agenciesAdvanced written and verbal communication skills required. Examples include ability to compose complex written reports, bid documents and verbal communication such as public speakingMust be proficient with computers with intermediate knowledge in Microsoft Suite including Word, Excel and OutlookExperience with design software such as Canva or photoshop is considered an assetAbility to demonstrate professionalism, discretion, courtesy and respect in all interactionsSelf-motivated to meet deadlines with the ability to manage changing priorities.Shows a team player attitude, creates a working environment conducive to team achievement, productivity and competence with colleagues.Excellent interpersonal skills that contributes to working effectively in a diverse working environmentAbility to establish and maintain effective working relationships with the public, contractors, and other City employeesAbility to maintain a high standard of ethics and confidentialityAbility to deal with complaints in a tactful manner.Shows a team player attitude, creates a working environment conducive to team achievement, productivity and competence with colleaguesA valid Class 5 Driver's License registered in Alberta or Saskatchewan with an acceptable Driver's Abstract is required. This position may be required to operate a personal or municipal vehicle for business purposesPre-Employment RequirementsSatisfactory Criminal Record CheckSuccessful applicant must provide proof of qualificationsApplicants with international education will be required to include an Academic Credential Assessment with applicationClosing DateSeptember 29, 2026Posting TypeInternal/ExternalApplication InformationThe City of Lloydminster offers consistent working hours that afford a positive quality of life, a competitive salary/benefit package, and is an equal opportunity employer.

📌 Events Coordinator, Cenovus Energy Hub (Lloydminster)
🏢 City of Lloydminster
📍 Lloydminster