We are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.Blg.Com.Purpose of the RoleThe Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers, Paraprofessionals, Practice Assistants and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.Key ResponsibilitiesAdministration and File ManagementScanning and saving work to the document management system (iManage)Photocopying and faxing documentsReceive and process file management requestsRe-open files on the system and order file retrieval from storageAdd adverse/allied parties to existing filesOpen recent file folders and label accordinglyReturn or add documents to existing client filesPrepare engagement letters as instructed by the Lawyers, Law Clerks and/or Practice AssistantsHandle and administer closed files as requested using established file closing proceduresUndertake all file management and file housekeeping procedures to ensure filing is constantly up to date including printing and e-filingAssist in billing process including pulling pre-bills, proof-reading and completing minor edits on pre-bills,



finalizing invoices and preparing cover lettersAssist with Know Your Client procedures and conflict checking proceduresMonitor conflict search reportsAdding and editing contacts in Client Relationship ManagerTaking and acting on instructionsTrack time spent on all the various administrative tasks for internal reporting purposesAll other duties as requestedClient ServiceManage any Lawyer, Law Clerk and Practice Assistant enquiries in a prompt and efficient mannerCommunicate and liaise with Lawyers, Law Clerks and Practice Assistants on file management issuesConsistently and appropriately update Legal Support Team on progress where appropriateWork with Legal Support Team to offer assistance wherever possibleKey CompetenciesLegal Administrative Assistant certificate from an accredited program1 to 2 years office experience, preferably in a professional services or law firm environmentStrong knowledge of Microsoft Office suite software (e.G. Word, Excel, PowerPoint), iManage experience considered an assetKnowledge of Client Management System and Client Relationship Manager programs considered an assetStrong written and oral communication skills with excellent interpersonal skillsSelf-starter with ability to take initiative, work under pressure and meet strict deadlinesDemonstrated ability to pay close attention to detailAbility to work well in a team environmentAbility to deliver excellent client serviceBLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

📌 Administrative Assistant - Tax, Securities & Capital Markets Group (Vancouver)
🏢 BC Legal Management Association
📍 Vancouver