Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to veterans, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating an efficient work environment.

Your expertise in office management, customer service, and administrative tasks will help foster a productive and welcoming atmosphere for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your skills while contributing to a thriving organization.

Responsibilities

- Greeting visitors and directing them appropriately with professional phone etiquette, taking messages and transferring calls as needed
- Perform data entry tasks accurately using Microsoft Office tools such as Word, Excel, and Google Workspace applications
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Support bookkeeping activities using Sage accounting software to process invoices and track expenses
- Assist with clerical duties including proofreading correspondence, preparing reports, and managing calendars
- Provide exceptional customer support by addressing inquiries promptly and professionally
- Coordinate appointments and schedule meetings to optimize office workflow
- Prepare minutes of meetings and conferences
- Conduct daily in person bank transactions,



reconcile bar and lottery sales

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Experience

- Proven administrative experience in an office setting with strong organizational skills
- Familiarity with Sage accounting software and Microsoft Office Suite (Word, Excel, Outlook)
- Experience with data entry, filing systems, and clerical tasks in a fast-paced environment
- Excellent phone etiquette skills with experience managing multi-line phone systems and providing customer service or customer support
- Robust computer skills including proficiency with Google Workspace applications (Docs, Sheets, Calendar)
- Ability to multitask effectively while maintaining attention to detail in proofreading and data accuracy

Join us as an Office Administrator to be the backbone of our daily operations! Your dedication will ensure our office runs seamlessly while delivering outstanding support to our team and clients. We value proactive individuals who thrive in organized environments and are eager to contribute their skills toward our shared success. Pay: $25.00-$30.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Application question(s):
- Level 3 Vulnerable Sector Check - Cost reimbursed for successful candidate
- Do you have your own reliable transportation?

Experience:
- Bookkeeping: 1 year (required)

Language:
- English (required)

Licence/Certification:
- Driving Licence (required)

Location:
- Ottawa, ON K2R 1H7 (required)

Work Location: In person

📌 Office Administrator (Ottawa)
🏢 True Handyman
📍 Ottawa