Administrative Assistant – Permanent, 4-Day Work Week

About Us

We are a small, multi-skilled electrical contracting company working across commercial, industrial, institutional, and specialized systems.

As our company continues to grow, we are looking for a reliable, organized, and detail-oriented Administrative Assistant to support our Office Manager and assist with day-to-day office operations.

This is a permanent position working 30 hours per week over four days.

A key part of this role will be assisting with Time and Material (T&M;) invoicing, ensuring job documentation is complete and accurate, and helping our team transition to more efficient digital systems and processes.

Responsibilities

- Prepare Time and Material jobs for invoicing
- Review job notes, technician time, materials, purchase documentation, and other job information for accuracy and completeness
- Follow up with team members when information or documentation is missing
- Maintain accurate and organized customer and job records
- Assist with data entry, filing, scheduling, and general office organization
- Answer phones and emails and assist with customer communication
- Assist with maintaining organized electronic records and documentation
- Learn and work within our digital systems and processes
- Provide general administrative support to the Office Manager
- Assist with other administrative duties as required

What We're Looking For

- Previous administrative or office experience
- Strong attention to detail and accuracy
- Organized, reliable,



and able to work independently
- Comfortable working with numbers, documentation, and detailed job information
- Strong communication and follow-up skills
- Ability to prioritize tasks and follow them through to completion
- Comfortable using computers and learning new software and systems
- Proficiency with Microsoft 365, including Outlook, Word, and Excel
- A positive attitude and willingness to learn and take on current responsibilities

Experience in electrical contracting, construction, skilled trades, or another service-based business is considered an asset. Experience with Time and Material invoicing is also considered an asset.

What We Offer

- Permanent position, 30 hours per week
- Four-day work week
- Comprehensive benefits package for eligible employees
- Supportive, team-oriented work environment
- Training and development opportunities
- Opportunity to learn
- Opportunity to grow with an expanding local business

Compensation: $23.50–$29.00 per hour, based on experience and qualifications.

How to Apply

Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for this role.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $23.50-$29.00 per hour

Expected hours: 30.0 per week

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Office Administrative Assistant (Belleville)
🏢 Parallel Electric
📍 Belleville