Overview

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office environment, managing administrative tasks, and supporting various departments. This role is crucial in maintaining effective communication and coordination within the organization.

Duties

- Serve as the first point of contact at the front desk, welcoming visitors and managing inquiries.
- Oversee vendor management, ensuring timely communication and coordination with external partners.
- Maintain accurate records and files, ensuring all documentation is organized and easily accessible.
- Utilize QuickBooks for basic financial tracking and reporting as needed.
- Assist with human resources tasks, including onboarding new employees and maintaining personnel files.
- Manage phone systems, directing calls appropriately and taking messages when necessary.
- Provide clerical support to various departments, including data entry, scheduling meetings, and preparing reports.
- Implement organizational systems to enhance office efficiency and streamline processes.

Requirements

- Proven experience in an administrative role or similar position.
- Strong organizational skills with attention to detail.
- Proficiency in QuickBooks is a plus




- Familiarity with front desk operations and phone systems.
- Experience in vendor management is desirable.
- Basic knowledge of human resources practices is beneficial.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced environment.
- Social Media use/ Tik-tok, Insta, Facebook

Qualifications · Fluent in the English language with excellent verbal and written communication skills

· Proficient computer skills: MS Office (Word, Excel), Canva

· Excellent customer service and interpersonal skills

· Robust organizational skills

· Demonstrate attention to a high degree of accuracy and detail

· Ability to work as a team player in a fast-paced office environment

· Experience working in an office environment

· Knowledge of accounting functions an asset

· Experience in the irrigation industry an asset

If you are a motivated individual who thrives in an administrative setting and is eager to contribute to a dynamic team, we encourage you to apply for this exciting prospect as an Office Administrator.

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits

- On-site parking

Experience:
- Administrative: 3 years (required)

Language:
- English (required)

Work Location: In person

📌 Office Administrator (Brampton)
🏢 Cosmic College
📍 Brampton