Job Overview

We are seeking a dynamic and organized Office Administrator/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage daily administrative tasks, coordinate office operations, and provide exceptional customer support.

Your energetic approach and attention to detail will help keep our office running smoothly and efficiently, fostering a positive experience for clients, staff, and partners alike.

Duties

- Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette
- Manage front desk operations, including scheduling appointments and handling incoming inquiries
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems—both physical and electronic—ensuring easy access to documents
- Support bookkeeping activities such as invoicing, billing, and basic financial record keeping
- Assist with clerical duties including proofreading documents, preparing correspondence, and managing office supplies
- Coordinate office activities to ensure smooth daily operations and support team needs

Skills





- Proven experience with office administration or clerical roles in a fast-paced environment
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks or similar accounting software for bookkeeping tasks
- Excellent organizational skills with the ability to multitask efficiently under pressure
- Exceptional customer service skills with a friendly demeanor and professional phone etiquette
- Attention to detail for proofreading documents and managing data entry accurately
- Experience working in medical or dental offices is a plus, including familiarity with front desk procedures and patient communication
- Knowledge of multi-line phone systems, filing methods, and basic administrative procedures

Join us in creating a vibrant office setting where your organizational talents shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a dedicated team committed to excellence. Pay: $15.00-$18.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Office Administrator/Receptionist (Beaumont)
🏢 Black diamond custom homes
📍 Beaumont