THE EMPLOYER

Novus Fire Protection Consulting Inc., located in Etobicoke, is a leading fire protection design and consulting firm. Our highly skilled team provides personalized, specialized services with a strong focus on quality, technical excellence, and client satisfaction.

We are looking for a professional, dependable Office Assistant who values quality, teamwork, and exceptional client service.

OVERVIEW The Office Assistant will support the Design and Office teams. The ideal candidate is detail oriented, adaptable, and experienced with QuickBooks Online.

Key Responsibilities:

· Assist in the preparation and management of Proposals, including maintaining project databases, project files, and monitoring emails.

· Type and proofread correspondence, forms, documents

· Perform general receptionist duties including operating and maintaining the VOIP telephone system

· Maintain daily staff attendance records

· Monitor and maintain office supplies and equipment

· Liaison with Property Manager regarding office-related matters

· Assist with office health and safety activities, and support workplace health and safety initiatives, as appropriate

· Assist and participate in staff celebrations and events

· Assist Office Manager and Accounting Clerk with various duties as required, cover time off

QUALIFICATIONS





· 5+ years of experience in office administration or a similar administrative role

· Proficiency in Microsoft Office, QuickBooks Online, and VOIP Telephone System

· Strong organizational, multitasking, and communication skills

· Ability to manage confidential information with discretion

· Knowledge of Office Health & Safety practices, an asset

· University degree or college diploma in Business Administration, Office Administration, or a related field; or an equivalent combination of education and relevant experience

· Valid Ontario Class G Driver’s License, as occasional driving for company-related purposes is required

YOUR EMPLOYMENT WITH US

· Permanent, Full-time, Monday to Thursday 8AM-5PM, Friday 8AM-2PM, year-round

· Excellent Benefits Package

· Well-stocked Breakroom

· Free In office Parking

Please submit your resume and cover letter, including your salary expectations, to [email protected].

We thank all applicants for their interest in joining our team. Only candidates selected for an interview will be contacted.

Expected hours: 37.5 per week

Benefits

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Assistant (Etobicoke)
🏢 Novus Fire Protection Consulting
📍 Etobicoke