Vacancy Disclosure: Existing job vacancyThe Division of Orthopaedic Surgery within the Department of Surgery is seeking a highly organized and proactive Executive Administrator to support the Division Head and faculty members. This role provides comprehensive administrative, financial, and operational support to ensure the effective functioning of the division.KEY RESPONSIBILITIESAdministrative & Operational SupportProvide day-to-day administrative support to the Division Head and facultyCoordinate meetings, including scheduling, agenda preparation, document distribution, andminute-takingSupport physician onboarding, privileges, and reappointmentsOrganize divisional events (e.G., Grand Rounds, research day, visiting professors, and socialevents)Maintain divisional communications, including newsletters and website updatesCoordinate observerships, fellow travel, and academic schedulesRespond to inquiries and manage correspondenceManage divisional bookkeeping and financial recordsSupport budgeting and financial reporting processesProcess payments (e.G., HOCC, stipends)



and track contributionsLiaise with Finance to support reporting and budget preparationClinical SchedulingDevelop and maintain OR and clinic schedules using PetalEnsure schedules are accurate, approved, and communicatedQUALIFICATIONSBilingualism (English and French) requiredPost-secondary education or equivalent experience2-5 years of administrative experience, preferably in a senior or healthcare settingStrong organizational, communication, and multitasking skillsFinancial/accounting experience considered an assetProficiency in MS Office and ability to manage confidential information with discretionAbility to work independently and collaboratively in a fast-paced environmentCOMMENTS TO APPLICANTWe thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.The Department of Surgery is an equal chance employer. Upon request, accommodations due to adisability are available throughout the selection process.

📌 Executive Administrator (Riviere-des-Prairies—Pointe-aux-Trembles)
🏢 Department of Surgery | The Ottawa Hospital
📍 Riviere-des-Prairies—Pointe-aux-Trembles