The Project Manager Assistant provides support to theProject Manager by coordinating projectactivities related to any and all projects. The position's main duties are toensure the continuity and efficiency of each project from start to finishthrough clear communication to all parties involved. The Project ManagerAssistant handles multiple projects within a quick-paced environment and is opento constant changes and challenges. The ideal candidate will be highlyorganized and able to manage multiple projects at once in the absence ofday-to-day guidance.Job DutiesEffectivelycommunicate with property owners/managers/tenants, subcontractors and insuranceadjustersAssists Project Manager with the successful full cycleof assigned projects; from initiation to completion, including receipt of payment ifnecessaryEnsures all project documentation is accurate anduploaded into internal and external claimssystemsAssists project with customer communication andinteractionsEnsure work authorization, completion certificates andall other required documents are obtained fromclientEnsure work order tasks and purchase orders arecompleted and uploaded in a timely mannerInvoicing is completed accurately in line with clientprotocolsAddress questions/concerns throughout theprojectBe aware of all aspects of the scopes of work soproper assistance to the Project Manager can beprovidedResponsibletotrackprojectchangesandproducesupdatedschedulesTracks the progress of all new and ongoing projects and maintainsup-to-date notesCoordinatemitigation/restorationworkwithin-housestaffandsub-tradesPrepare and/or edit internal scopes of work,estimates, budgets, letters, faxes,



memos and emailsFileallprojectdocumentsappropriately(hardandsoftcopies)Organize,compileandsubmitsupportdocumentationoncompletionofprojectSubmitanyrequiredinformationtotheclientasdirectedbytheProjectManagerReport to the Project Manager for allissuesBecapableofshorttermcoveragefortheprojectintheeventofProjectManagervacations or absencesAssist with reception relief asneededWork under time constraintsto meet specifictimelinesEnsure attention to detail and keen sense ofsafeguarding other people's property and informationParticipates in and demonstrates anunderstanding of safety principles and practices; follows all safety policiesand procedures to support a safe working environment, including safe operationof machines and equipmentComplywithall BELFOR policiesandprocedures,aswellaslegislativerequirementsProactively communicate job site conditions andconcerns that may or are affecting completion of the job to the appropriatepersonAttend all BELFOR sponsored trainingcoursesQualificationsPost-secondaryadministration courses /certification1+ year prior restorationexperience, insurance and/orconstruction coordinationKnowledge of Xactimate and/or XactAnalysis,preferredManage sensitive information appropriately andmaintain confidentialityStrong aptitude to work withindeadlinesIntegrity,honestyandresponsibilitywithadesiretocontributetoateamHighly organized with attention todetailsComprehensive understanding of customer service, principlesand practicesEligibletooperateamotorvehicleper BELFOR's vehiclepolicyAbilitytoworkwithinateamorindependentlyasneededStrong written and verbal communicationskillsProven ability to multi-taskin a fast pacedenvironmentIntermediate computer and/or tablet/iPad experiencewith Microsoft Office programs such as Excel, Wordand GoogleSuiteWillingtoworkevenings,oncallandweekendswhenrequestedCriminal RecordCheckPhysical DemandsFrequent lifting from 5-40lbs, unassisted (from 35-65% of thetime)Occasional lifting from 41 lbs +, assisted(up to 50% of thetime)Access and mobility in tightspacesSustained periods ofstanding, sitting, walking, bending,and kneelingBELFOR (Canada) Inc. is an inclusive andequalopportunityemployer.

📌 Project Manager Assistant (Burnaby)
🏢 BELFOR CANADA
📍 Burnaby