Outstanding Gulf is looking for a part-time Sales Office Administrator to join our team in our Thornbury, ON location.Are you reliable, personable, and organized? This role is ideal for someone who enjoys providing excellent customer service, is detail-oriented, and takes pride in creating a welcoming and professional experience as the first point of contact for new home buyers.The Sales Office Administrator is responsible for coordinating sales office administration and procedures. The mandate of this role is to ensure the smooth day-to-day operation of the sales office while supporting the sales team in their daily activities.Key Responsibilities:Open and close the sales office each day during business hoursMaintain and manage the reception desk, including greeting visitors, answering phone calls, checking voicemail messages, and managing the reception email inboxPrepare legal documents related to the purchase and sale of residential homesMaintain and organize both manual and digital filing systems for sales logs and customer filesCreate, compile, and distribute detailed weekly sales reports to Head Office, low-rise builders, and lawyers using MS Office and ExcelRespond to purchaser inquiries and address general questions about potential home purchasesMonitor purchaser payments to ensure they are submitted on time and follow up on outstanding balancesMonitor and maintain inventory of supplies for the sales office and model home,



and report low inventory to Head OfficeAssist team members with requests and help train new employees on office proceduresPerform other duties as assigned by the Sales Manager and Sales RepresentativeEducation, Experience, and Qualifications:High school diploma required1-3 years of customer service experienceReal estate experience is considered an asset, but not requiredAdministrative experience is preferred, but not requiredStrong verbal and written communication skills in EnglishExceptional customer service skills with a professional and friendly approachAbility to work independently with minimal supervisionStrong initiative, problem-solving skills, and sound decision-making within the scope of the roleDemonstrated ability to prioritize tasks while maintaining strong attention to detailProficiency in Microsoft Office (Outlook, Word, Excel); experience with DocuSign is an asset but not requiredWe're embracing AI across our business. You don't need to be an expert, but curiosity and hands-on experience with AI tools will be viewed as a real plusWork Arrangement:This is a part-time position based at our Lora Bay sales office, with shifts scheduled for weekends and one weekday per week during regular sales office hoursCompensation:Pay Range: $20.00 - $24.00 per hourVacancy Status:New VacancyWhy Join Excellent Gulf?Opportunity to work for a leading real estate development companyExciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments.Competitive salaryDynamic and cooperative work environmentCommitment to sustainability and social responsibility

📌 Sales Office Administrator (Ottawa)
🏢 Great Gulf Group
📍 Ottawa