TheProject Administratoris responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.KEY DUTIES & RESPONSIBILITIESProject Set UpInputs project information into databases and completes project set up processProject Tracking and DocumentationMaintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.Monitors project progress and timelines and prepares status reports to assist with timely project delivery.Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.Executes the purchase order process.Reconciles purchase orders to invoices to ensure accuracy.Project ReportingPrepares various reports to support monitoring of project progress, costs, key performance indicators, etc.Reviews and communicates risks to Project Managers.Project Close Out AdministrationGathers and ensures receipt and sign-off of all project documentations. Files project documentations.Ensures receipt of all invoices. Follows up with vendors where required.



Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.Reviews and reconciles actual project expenses against cost estimates.Other duties as assigned.KNOWLEDGE AND SKILLSCommunity college diploma1 to 3 years of project administration or administrative work experienceStrong administrative and organizational skillsAbility to provide project administration supportAbility to maintain accurate dataStrong attention to detail and data accuracyAbility to extract and compile data into reportsAbility to communicate effectively with others for the purpose of data exchange, clarification and follow upComputer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applicationsLicenses and/or Skilled AccreditationDemonstrates an interest in pursuing Project Management Institute AccreditationThis is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate's competencies, including but not limited to experience, education and performance related to this role.

📌 Project Administrator (Winnipeg)
🏢 BGIS
📍 Winnipeg