OverviewCarollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.ResponsibilitiesSupervises all day-to-day office operationsConducts New Hire Orientations for engineers and office staffInterfaces with all corporate departments to facilitate proper handling of paperwork, (Accounting, Human Resources, Legal, Facilities and Information Technology departments)Coordinates final termination of employees to ensure protection of intellectual propertiesReconciles quarterly office budget and annual facilities budget projectionConducts office safety inspectionsEvaluates ergonomics of employee workstations and coordination with facilities/HR as needed to resolve issuesWork with building management to resolve facilities issuesMaintain conference room setup/cleanup for meetingsOrders office suppliesCoordinates petty cash and accounting issues with accounting groupCoordinates with engineers and proposal managers in central office as neededProactively elicits project management information for workload schedulingAttends project management meetingsPerforms document processing and proposal preparation servicesCoordinates work distribution with other offices to meet deadlinesEnsures adequate staffing, hardware, and software to complete work in an accurate and timely mannerExamines completed work for quality control and compliance with company standards.Troubleshoots and resolves computer/software related issues using support from all areas of the companyRecruits and trains office support staffAssists with performance appraisals for office support staffLeads brown bag seminars for engineers on document process trainingProvides system training for new engineers and office staffAssists engineers with routine office, project, and travel scheduling related tasksAssist the Office Manager with office related tasksReproduction/document assembly and coordination with vendorsPhysical and electronic document and file managementOffice events/party planningOther required office administration duties as assigned by the Office ManagerQualificationsHigh school diploma or equivalent, some college business courses or business vocational instructionMinimum of 5 years qualified experience in office administrationStrong verbal and written communication skillsExcellent organizational and administrative skillsAbility to type 65 wpmAbility to work without direct supervisionHigh level of critical thinkingProfessional experience handling confidential/sensitive issuesAbility to exercise good judgmentPrioritize as business/workload dictates and deadline changesInitiative, proactive attitudeAbility to juggle multiple priorities and exercise judgment on order of completion of tasksIntermediate proficiency with Word (styles, graphics, tables, outlines, table of contents, templates, macros)Proficiency with Excel (basic to intermediate level: formatting, header/footer, file path name,



etc.)Intermediate proficiency with Adobe Acrobat (converting files into PDF format; adding bookmarks and thumbnails, appending pages)Previous experience using scanning & OCR software (varies from office to office)Experience in Windows environment (explorer, control panel, printer setup, etc.)Preferred QualificationsBachelor's DegreeExperience with InDesign, Photoshop and PowerPointPrevious experience with engineering professionalsCompensation Range$33.00 CAD to $38.00 CAD per hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.Other Compensation and BenefitsCarollo is committed to providing employees with a competitive, comprehensive benefits program that provides support for employees and their families to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, extended health care coverage, disability insurance and life insurance options for you and your dependents as well as a travel assistance program. Other compensation that may be available includes: RRSP company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

📌 Office Administrator (Burnaby)
🏢 Carollo Engineers
📍 Burnaby