Overview

We are seeking a agile and organized Receptionist/Administrative professional to join our team! This vital role offers an exciting opportunity to be the welcoming face of our organization while managing essential administrative functions. You will be the first point of contact for visitors and callers, ensuring smooth daily operations through effective communication, organization, and multitasking. Your energetic approach and attention to detail will help foster a positive environment and support our team’s success.

Must be available for rotating weekends and evenings.

Responsibilities
Greet visitors warmly and professionally, directing them appropriately and maintaining a friendly front desk presence
Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using excellent phone etiquette
Handle data entry tasks accurately using Microsoft Office, and Jane, as needed for scheduling appointments, record keeping and invoicing
Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records
Support administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings
Assist with basic bookkeeping duties including inputting of product information, invoicing, billing, and tracking expenses




Provide exceptional customer service by addressing client needs promptly and courteously, supporting overall customer support efforts

Experience
Proven clerical or administrative experience in a clinical setting with robust organizational skills
Familiarity with office equipment including multi-line phone systems, fax machines, and printers
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer skills
Experience with data entry, proofreading documents, and maintaining accurate records
Previous experience in a medical or aesthetic office is highly desirable, including familiarity with front desk operations in healthcare environments
Knowledge of QuickBooks or bookkeeping software is a plus for handling financial transactions accurately
Solid customer service skills combined with professional phone etiquette to support client interactions effectively

Join us to be part of a vibrant team where your organizational talents and friendly demeanor will make a meaningful impact every day!

Pay: $16.80-$24.00 per hour

Expected hours: 40.0 per week

Benefits:
On-site parking

Work Location: In person

📌 Receptionist/administration Winnipeg (Canada)
🏢 Trucare Aesthetics
📍 Canada