Job Requisition ID # 26WD101017Position OverviewAt Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low‐income communities, put rockets into space, 3D print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster, and with a less negative impact on the world is the mission that pulls us all out of bed every morning.We're searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you'll provide proactive, high‐quality administrative support and coordination to help the Sr. Director and GDI leadership team operate effectively.You will manage complex calendars, coordinate meetings and events, support leadership communications, organize team information, handle confidential matters with discretion, and help ensure day‐to‐day operations run smoothly. This role requires strong attention to detail, sound judgment, professionalism, and the ability to manage multiple priorities in a fast‐paced environment.You will report to the Sr Director, GTM Data & Intelligence, and this position is hybrid based out of Toronto, Denver, or San Francisco.ResponsibilitiesManage complex calendars for the Sr. Director of GDI, including scheduling meetings, resolving conflicts, coordinating with stakeholders, and helping ensure their time is organized around key prioritiesCoordinate executive travel in partnership with Corporate Travel, including booking and modifying itineraries, researching travel requirements,



supporting visa processes, and managing travel logistics. Will travel with executive as needed, approximately, 2-4 times per yearCoordinate internal and external meetings by scheduling attendees, reserving rooms, preparing agendas and materials, arranging technology, confirming logistics, and ensuring participants have the information they needSupport leadership meetings, staff meetings, All Hands, manager calls, planning sessions, and employee & business reviews by helping capture notes, document action items, and track follow‐up itemsWork with Finance and accounts payable to track expenses and purchase orders for team activities, travel and contractors, and ensure payments are processed accuratelyPartner with the leadership team to support recurring meeting cadences, leadership communications, team coordination, and administrative follow‐throughManage event logistics, including venue coordination, A/V, catering, attendee communications, materials, travel details, onsite logistics, directions, maps, and related supportSupport GDI‐wide communications by coordinating timelines, collecting inputs, preparing draft materials, formatting updates, and helping ensure communications are clear, timely, and well organizedMaintain team information systems, including Slack channels, email aliases, distribution lists and directoriesHandle confidential information related to employees, company operations, organizational changes,



leadership discussions, and business priorities with discretion and sound judgmentBuild positive working relationships across all levels of the organization and with external partners, representing the VP and GDI team with professionalism, discretion, and tactIdentify opportunities to improve administrative processes, meeting logistics, documentation, team information management, and day‐to‐day coordinationMinimum Qualifications2-5+ years of experience providing administrative support to senior leadersExperience managing complex calendars, coordinating meetings, preparing materials, supporting communications, booking travel, and processing expensesAbility to work in a fast‐paced environment requiring solid prioritization, attention to detail, discretion, and follow‐throughAbility to handle confidential and sensitive information with professionalism and sound judgmentComfort with ambiguity and change; able to adapt quickly, stay organized, and help bring structure to administrative processesStrong written and verbal English communication skills, including the ability to draft clear and professional emails, memos, and meeting materialsProficiency with Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Word, Slack, Microsoft Teams, and Microsoft SharePointExperience coordinating meetings, events, travel, onboarding logistics, team documentation, or internal communicationsPrior experience planning global offsites, events, and all‐hands meetingsStrong interpersonal skills and ability to build productive working relationships with leaders, peers, team members, and cross‐functional partnersResults‐oriented team player with a customer‐service mindsetP

📌 Executive Assistant, Gtm Data & Intelligence (Toronto)
🏢 Autodesk
📍 Toronto