Job Overview
The Whiteout Group Inc. is seeking a detail-oriented and organized Shop Administrator to oversee daily operations within our heavy duty truck/transport repair shop. This role requires a proactive individual capable of managing administrative tasks, coordinating with various departments, and ensuring smooth workflow. The ideal candidate will possess robust mechanical knowledge, experience with shop operations, and familiarity with supply chain and procurement processes. This position offers an excellent opportunity to contribute to a agile team while utilizing skills in data entry, customer service, and systems management.

Duties
Manage and update maintenance and repair records
Coordinate procurement of parts, tools, and supplies through sourcing, negotiation, and purchasing activities
Oversee inventory levels, track parts usage, and facilitate demand planning to ensure availability of necessary materials
Assist with scheduling trucks and equipment for repairs and maintenance
Handle data entry related to work orders, maintenance records, invoices, and inventory transactions with accuracy
Support the shop team by managing supply chain logistics and ensuring timely delivery of parts and equipment
Collaborate with vendors and suppliers to negotiate terms, pricing,



and sourcing strategies for cost-effective procurement
Ensure proper documentation of all shop activities in accordance with company policies

Experience
Prior experience in dealership or automotive repair shop administration is highly preferred
Strong background in data entry, purchasing, procurement, and supply chain management
Proficient in microsoft sheets
Knowledge of mechanical systems or related technical areas is advantageous
Experience working with sourcing negotiations and demand planning strategies
Customer service experience to effectively communicate with internal teams
Proven ability to manage multiple tasks efficiently while maintaining attention to detail

This position is integral to maintaining effective shop operations through effective administrative support combined with technical understanding. The successful candidate will be a key contributor to our team’s productivity and customer satisfaction.

Pay: $19.00-$24.00 per hour

Experience:
previous repair shop administration : 1 year (preferred)

Language:
English (required)

Licence/Certification:
Class 5F Licence (required)

Work Location: In person

📌 Mechanic Shop Operations Coordinator Winnipeg
🏢 The WhiteOut Group
📍 Winnipeg