Recruitment & Admin Assistant – Employment Agency Location:

Woodbridge, Ontario

Job Type

Full-time

Compensation

Starting at minimum wage; higher pay available depending on experience and qualifications

About the Role We are seeking an organized, proactive, and detail-oriented

Recruitment & Admin Assistant to join our fast-paced employment agency in Woodbridge. In this dual-focus role, you will be the main point of contact for our office while directly supporting our talent acquisition team with candidate sourcing, screening, scheduling, and administrative operations.

Key Responsibilities Recruitment Support

Communicate with job seekers and clients regarding open job opportunities.

Screen, register, and onboard candidate profiles accurately into our system.

Conduct initial candidate prescreens and assist recruiters with scheduling interviews.

Maintain an active candidate database and pipeline for various client requests.

Administrative & Front Desk Operations

Greet office visitors and job seekers in a welcoming, professional manner.

Manage incoming phone calls, emails, and general office correspondence.

Prepare, organize,



and maintain digital and physical candidate files, compliance records, and office documentation.

Provide day-to-day administrative support to recruiters, account managers, and office management.

Qualifications & Requirements

Experience

Background in recruitment, human resources, administrative support, or customer service preferred (employment agency experience is a strong asset).

Languages

Fluency in spoken Spanish or Tagalog (Filipino) is required to support candidate and client communication.

Technical Skills

Proficient with computers, email systems, Microsoft Office Suite, and phone systems; rapid learner with recruiting software/software systems.

Soft Skills

Exceptional communication, strong organizational abilities, multi-tasking skills, and a professional, positive attitude.

Commute

Must have reliable transportation (access to a personal vehicle or living within a reliable commute distance to our Woodbridge office).

Legal Status

Legally eligible to work full-time in Canada.

📌 Recruitment & Admin Assistant (Winnipeg)
🏢 Unknown
📍 Winnipeg