What you'll doRun collections follow-up on past-due accountsOnboard recent carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctlyAnswer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear languageMaintain organized files for signed agreements, credit applications, banking authorizations, and tax documentsHandle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reportsBuild and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's headQualifications2+ years in an administrative, bookkeeping, billing, or office coordination roleWorking knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliationStrong spreadsheet skills,



including lookups and pivot tables, and the patience to reconcile two lists that should agree but don'tExperience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an assetExcellent written and verbal English; Punjabi or Hindi is a strong asset given our customer baseHigh attention to detail and accuracy when working through volumeProfessionalism and composure in collections conversations — firm, friendly, and persistentDiscretion with confidential financial and customer informationStrong organizational skills and the ability to manage competing deadlines around billing and close cyclesAvailable to work in our Ontario office during regular business hoursExperience in trucking, fleet, fuel, or payments is an asset

📌 Administrative Assistant (Mississauga)
🏢 Motion
📍 Mississauga