Are you highly organized, detail-oriented, and someone who enjoys bringing order to information and processes?The Human Resources department is looking for an Administrative Support Assistant to provide administrative and operational support, with a primary focus on records management, archiving, document control, and file organization.In this role, you will support paper and electronic filing projects, SharePoint cleanup, and document retention activities to ensure information is accurate, accessible, and maintained in accordance with records management requirements. You will also provide general administrative support to the HR Operations team and assist with reception coverage as requiredThis posting is for 1 temporary full-time position up to 9 monthsKey Responsibilities:Organize, sort, scan, archive, and maintain paper and electronic recordsReview files for accuracy, completeness, duplication, and appropriate classificationSupport records retention, off-site storage, and disposal activities in accordance with corporate records management requirementsMaintain organized filing systems to ensure records can be easily located and retrievedAssist with organizing and restructuring SharePoint sites, folders, and document librariesReview and update file naming conventions, metadata, and folder structuresIdentify records that may be redundant, outdated, or ready for archiving, seeking guidance as requiredProvide administrative support to the HR Operations and administrative teams, including data entry, document production, meeting preparation, and records trackingProvide reception coverage and respond to routine inquiries by phone, email, and in personDirect visitors and inquiries to the appropriate staff member and receive and distribute mail, courier packages, and department deliveriesQualificationsand Skills:High school diplomaAdministrative Assistant certificate, records management coursework,



or related administrative training is considered an assetMinimum of three years of related administrative support experience, preferably involving records management, filing systems, or document controlExperience organizing and maintaining paper and electronic recordsProficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePointStrong organizational skills with excellent attention to detail and accuracyAbility to follow records retention and document management processes and proceduresStrong written and verbal communication skillsAbility to work independently, exercise sound judgment, and manage multiple prioritiesExcellent customer service and interpersonal skillsAbility to handle confidential and sensitive information with discretionAbility to occasionally lift and move file boxes and archived recordsWho We Are:Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada's most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.Why Join Strathcona County: (depending on position)Competitive salary and comprehensive advantages package, which includes:Extended health and dental coverageHealth and wellness spending accountLife and disability insuranceRetirement and pension programsEarned day off programEmployee and family assistance programCommitment to employee development, through internal and external training and development opportunitiesWell-being programs and a safety culture focused on physical and psychological health in the workplaceEquivalencies of education and experience may be considered.This competition may be used to fill future vacancies for similar positions within the next 6 months.Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.We thank all applicants for their interest; however, only those selected for an interview will be contacted.

📌 Administrative Support Assistant, Hr (Strathcona County)
🏢 Strathcona County
📍 Strathcona County